Site Management Associate Full Time

Are you looking for an exciting and fulfilling new position? Join our dynamic team at WEP Clinical, where your contributions will play a key role in driving impactful solutions and improving outcomes for clients and patients. We encourage innovation and collaboration, challenging our team to bring forward ideas that make a real difference. Be part of a mission-driven organization dedicated to advancing clinical research and transforming lives. Role Objectives:The WEP Clinical Site Management Associate is responsible for supporting an managing clinical trial sites through start-up, conduct and closeout activities. The SMA ensures compliance with study protocols, Good Clinical Practice (GCP), and regulatory requirements while maintaining strong relationships with investigators and site staff to support efficient study execution.Ideal Candidate:FlexibleTeam PlayerDetail OrientedHighly OrganizedWhat You’ll Do:Collaborate with Clinical Operations to develop site initiation timelines and ensure adherence to project milestones.Prepare and manage site startup documentation, including contracts, informed consent forms, and regulatory submissions.Coordinate with contracts and budget teams to ensure timely execution of site agreements.Assist with the preparation and submission of essential regulatory documents for site activation.Ensure all documents are approved by ethics committees and IRBs before site activation.Track progress of regulatory submissions, site contracts, and essential document collection.Verify site readiness with adequate resources and completed training prior to patient enrolment.Participate in study kick-off and initiation meetings to align expectations and timelines.Troubleshoot activation issues and escalate problems to the Project Manager or CRA when needed.Assist with the setup of study supplies and equipment at the site, including investigational products and lab kits.What You’ll Need:Bachelor’s Degree (in a health or science field preferred).2+ years’ experience in site management, clinical research, or equivalent combination of education, experience, and expertise.Computer literacy and proficiency in Microsoft Office and clinical systems (e.g., EDC,CTMS, eTMF).Effective verbal and written communication skills.Ability to handle confidential information with complete discretion.Strong organizational skills and attention to detail.Ability and willingness to travel up to 20% of the time.The employee must be able to remain in a stationary position for extended periods.What We Offer:Private healthcare insuranceLong-term illness CoverDeath in service coverSalary sacrifice pensionAnnual leavePaid maternity & paternity leaveVolunteer day What sets us apart:WEP Clinical partners with biopharmaceutical Sponsors to help them bring treatments closer to the patients who need them most. Through end-to-end clinical trial delivery, home health services, expanded access programs, and market access consultancy, we provide flexible, fit-for-purpose solutions that support drug development, improve access, and help therapies reach the right patients at the right time. With more than 15 years of global experience, we have supported programs across 150+ countries, combining operational scale with the agility and personalised service of a specialised provider. Our work helps bridge critical gaps in care, ensuring safe, ethical, and efficient access to promising new treatments.  We’re Committed to Our Team:WEP has many initiatives to encourage wellness, growth, development, and team relationships. Check out our LinkedIn life page to learn more about our team events and all that we do to support our employees. How We Work at WEP Clinical:At WEP Clinical, we look for individuals who are conscientious, exercise sound judgement, and engage with others thoughtfully and professionally. We believe excellence is achieved through integrity, accountability, and respect for diverse perspectives – and we are committed to helping our people grow and succeed in an inclusive, supportive environment.  Our services include:Access ProgramsClinical Trial ServicesPatient Site SolutionsClinical Trial SupplyMarket Access and Commercialisation Data Privacy Notice:WEP Clinical is committed to protecting your personal information throughout the recruitment process. By applying, you acknowledge that your data will be processed in accordance with our Terms of Use and Privacy practices: https://www.wepclinical.com/Job-Applicant-Privacy-Notice/   How to Apply:To be considered for this role, please submit your resume through the WEP Clinical Careers Portal or by using LinkedIn’s Easy Apply option. Please ensure your resume is in English.   Important Note:To streamline our hiring process, we use an Upwage AI screener. If you receive a link from Upwage, it is a legitimate part of our application process and helps ensure every candidate is reviewed consistently. If you are selected to move forward after the screener, a member of our team will contact you directly from an @wepclinical.com email address to guide you through the next steps of the interview process. Please ensure you apply only through our official careers page (https://www.wepclinical.com/careers/) or our verified LinkedIn page.   For your safety, please note:We will never communicate with you via Microsoft Teams or text messageWe will never ask for your bank account information at any stage of recruitment. WEP Clinical is a smoke-free, drug-free, and alcohol-free work environment. WEP Clinical is an equal-opportunity employer. WEP Clinical does not unlawfully discriminate against employees or applicants for employment based on an individual’s race, colour, religion, creed, sex, sexual orientation, gender identity or expression, national origin, genetic information, age, disability, marital status, veteran status or any other status protected by applicable law. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination. WEP Clinical will make reasonable accommodation for qualified individuals with known disabilities, in accordance with applicable law.   We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.