Personal Assistant to CFO Full Time NEW

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About TMF

TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. Our 12,000 experts and 125 offices in 87 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients, and family offices, providing the combination of accounting, tax, payroll, fund administration, compliance, and entity management services essential to global business success. Please visit our website to read more about our business: https://www.tmf-group.com

Discover the role

The Executive Assistant to the CFO provides high-level administrative support to ensure the effective and efficient operation of the CFO’s office. This role requires exceptional organizational, communication, and stakeholder management skills to manage complex schedules, coordinate critical business activities, and facilitate decision-making processes. Acting as a trusted partner, the Executive Assistant handles sensitive and confidential information, supports financial leadership priorities, and ensures seamless collaboration across internal and external stakeholders, enabling the CFO to focus on strategic objectives and business performance.

Key Responsibilities

• Proactive diary management (internal & external), including forward-planning and prioritization of key meetings, events, and stakeholder engagements to maximise the CFO’s effectiveness and time allocation;
• Coordinating and facilitating internal meetings and conference calls, including seamless execution via Microsoft Teams, webinars, and other digital platforms;
• Board and governance support, including supporting Board and Committee cycles, coordinating Board and Committee schedules with Shareholders and Directors, and coordinating Board pack preparation with Finance, Legal and CoSec;
• Financial Rythm and Reporting, including managing the cadence of finance reporting cycles (month-end, quarter-end, year-end), scheduling, managing and following up on quarterly calls with Lenders, and coordinating inputs for investor reporting, earnings calls, or internal performance reviews;
• Approvals: Managing approvals of invoices and purchase orders on behalf of the CFO.
• Developing high-quality presentation materials, ensuring accuracy, clarity, and alignment with Finance and business priorities;
• Supporting the preparation and active participation in Management meetings, ensuring agendas, content, and logistics are fully aligned and executed to a high standard;
• Planning and coordinating internal management off-site events, managing logistics end-to-end to deliver engaging and well-organised experiences;
• Requesting, collating, drafting, and distributing internal reports, ensuring timely delivery of accurate and relevant information to stakeholders;
• Monitoring deadlines and tracking progress of key global projects, proactively following up on actions and ensuring timely execution of deliverables;
• Preparing comprehensive meeting packs and detailed travel itineraries, enabling informed decision-making and efficient execution;
• Attending meetings to capture, produce, and circulate high-quality minutes, with clear tracking of actions and outcomes;
• Coordinating complex international and domestic travel arrangements, ensuring seamless logistics and optimisation of executive schedules;
• Processing and managing expenses in a timely and compliant manner;
• Leading and supporting administrative and operational projects, including process improvements, reporting enhancements, and coordination initiatives to drive efficiency and elevate the effectiveness of the CFO office;
• Providing flexible, high-quality ad hoc support, responding with agility to emerging priorities and business needs.

Key Requirements

• Minimum of 8-10 years supporting C-Suite or senior executives in complex, global organisations;
• Advanced proficiency in Word, Excel, PowerPoint and Outlook;
• Confidential and discreet;
• Service-oriented attitude and can-do mentality;
• Ability to pay impeccable attention to detail;
• Excellent organizational skills;
• Ability to engage with Senior stakeholders and Clients;
• Fluent in English both written and speaking.

What’s In It For You

standard benefits depending on location

We’re looking forward to getting to know you!