Estates Admin and Transport Coordinator Full Time NEW

Estates Admin and Transport Coordinator

Hours; Full time (37 hours each week, all year round)

Duration; Permanent

Salary; £28,019 a year + benefits

Location; Cross college role (Rotherham College, Dearne Valley College and North Notts College)

Closing date: 05/05/2026

About the Role

Are you a highly organised multitasker with a knack for logistics?

We are looking for an Estates Admin & Transport Coordinator to become the operational heartbeat of our Estates department.

This is a pivotal role that keeps our campuses running smoothly, our fleet moving safely, and our administrative systems beyond reproach.

This isn’t your average desk job. You will be the primary point of contact for the Estates Department, liaising with everyone from internal staff and students to external contractors and emergency services. You will provide vital support to the Director and the wider Estates team, ensuring that communication is seamless across all three of our main campuses.

Key Responsibilities

Transport & Fleet Management:

Lead the Journey: Manage the minibus booking calendar and scheduling.

People Management: Directly line manage our team of College Drivers, overseeing rotas, route planning, and training.

Compliance Expert: Ensure the entire Group vehicle fleet is road-legal, managing tax, insurance, MOTs, and servicing.

Problem Solver: Act as the first responder for transport-related issues, including delays or accidents.

Departmental Administration & Finance:

Procurement Pro: Order supplies and PPE for the Group, ensuring maximum value for money while following strict procurement procedures.

Financial Accuracy: Process invoices and purchase orders and manage service contracts, ensuring all remedial works and insurance records are meticulously tracked.

Systems Specialist: Act as the primary admin user for our CAFM/CRM system, providing training for new starters and monitoring compliance.

Safety & Compliance:

Emergency Response: Maintain radio communication and play a key role in emergency responses, including fire evacuations and directing emergency services.

Records Management: Maintain vital compliance records, including COSHH, Risk Assessments, and equipment registers.

Mentorship: Line manage the Estates Admin Apprentice, helping to develop the next generation of talent.

You will…

To be successful in this role you will need to have previous experience within an estates/facilities environment, with a strong administration skill set.

You will be able to work to regulations and compliance, and ensure recordkeeping and management of systems and databases are maintained to a high-standard.

You’ll be working across three sites, so the ability to build relationships and communicate clearly with diverse teams is essential.

Ideally, you will have had supervision or others and be able to support colleagues in managing their own workloads as well as your own ensuring an efficient and excellent service to the Group.

You will hold a Level 2 (or equivalent) qualification in English and Maths (or be willing to undertake). Additional qualifications such as business administration, customer service or IT systems will be desirable as well as being proficient in the use of a range of online systems and packages such as Microsoft or Google.

We understand that no candidate will perfectly match every qualification or criterion listed. If your experience differs from what we’ve outlined but you believe you can contribute to this role, we encourage you to apply!

Department Info

The role of Estates Admin and Transport Coordinator reports to the Director of Estates, Security and Health & Safety. You will line manager the Estates Admin Apprentice, and will also closely with colleagues within Estates including Campus Managers, Security & Pastoral Officers, Caretakers.

You will also liaise with staff across the Group as well as external suppliers.

Our excellent benefits and rewards package:

• Access to local government pensions scheme (with employer contributions from 17.7% to 23.68%)
• Up to 41 days annual leave per year including closure during Christmas period
• Access to our gyms, restaurants and salons
• Staff health & wellbeing and benefits schemes including in-house Occupational Health service
• Extensive wellbeing support through a digital Wellbeing Hub that offers a broad range of support for physical, mental, and financial wellbeing.
• Full, part time and flexible working hours available in many roles
• Free Parking available at all of our sites
• Fantastic career development opportunities including funding for teacher training, apprenticeships and various other industry recognised qualifications
• New FE teachers can also apply for grants of up to £6,000 in STEM subjects (conditions apply) through the teacher retention initiative
• Recruitment Referral Scheme for all employees, worth £200 per referral made

To Apply

If you feel you are a suitable candidate and would like to work for RNN Group, please click apply to be redirected to our website to complete your application.