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Company Description About AbbVie AbbVie’s mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas including immunology, oncology and neuroscience – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.
Job Description
The Project Coordinator (PC) is primarily responsible for providing operational and administrative support to the marketing and sales team. 70% of the PC’s time will be dedicated to important administrative tasks, working closely with internal team members to drive efficiency and compliance. The remaining 30% will be focused on ensuring strategically important marketing projects remain on track to deliver against objectives. The PC role is internally focused and does not directly manage external stakeholder relationships.
The Project Coordinator reports to the team Brand Lead.
Administrative & Internal Project Support (70%)
- Provide day-to-day project coordination and administrative support, collaborating with marketing and sales functions
- Schedule and organise internal team meetings, document actions/decisions, and ensure timely follow-up on deliverables
- Maintain project documentation, governance records, and highest compliance standards specific to the brand team initiatives
- Track operational project milestones, actions, risks, and escalation points, reporting to project owners
- Assist with internal approvals, compliance checks, and process adherence (e.g., relevant industry codes)
- Identify and implement process improvements to enhance efficiency and scalability
- Raise purchase orders and liaise with finance to ensure prompt payment to agencies and clinicians
Marketing Activity Tracking & Enablement (30%)
- Coordinate and monitor the delivery of marketing activities, ensuring timelines and objectives are met
- Facilitate internal workflows for content review and approval, ensuring compliance with relevant codes and policies
- Organise cross-functional input and manage timelines for key promotional initiatives
- Monitor, report, and escalate progress and risks associated with brand marketing projects
Qualifications
- Degree in Business, Marketing, Life Sciences, or a related field
- Understanding of pharmaceutical marketing, compliance, and relevant industry codes
- Experience in project coordination (preferably within pharma, healthcare, or fast-paced consumer environments)
- Proficient in project management tools and documentation systems
- Excellent planning, organization, and communication skills
- Strong attention to detail and a focus on compliance
- Demonstrated ability to support/coordinate cross-functional teams without direct authority
- Internal stakeholder management skills
Key Behaviours:
- Supports and motivates teams toward project objectives
- Drives process discipline and operational excellence
- Acts with integrity and in line with company principles and the law
- Communicates clearly, openly, and respectfully
- Demonstrates initiative and proactively highlights issues/opportunities
- Seeks to innovate and improve process efficiency
- Remains solution-focused and resilient in facing challenges
Additional Information
AbbVie’s UK offices in Maidenhead prioritize accessibility and employee well-being, creating a welcoming environment for everyone. The office includes a large car park for easy access, as well as step-free entry, accessible restrooms, and elevators to accommodate individuals with mobility challenges. The workspace features assistive technologies and adaptable workstations, fostering an inclusive culture. Additionally, there is a dedicated quiet zone for those who prefer to work without distraction. This area maximizes natural light and is strategically positioned for easy access with minimal noise disturbances. If you need specific information or have questions about accessibility arrangements, please let us know during the process.
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only – to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html
US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:
https://www.abbvie.com/join-us/reasonable-accommodations.html
