Administration Specialist (m/f/d) – CRM Facility Full Time NEW

This role plays a key part in ensuring the smooth coordination, documentation, and administrative execution of high-impact European initiatives focused on raw materials innovation and sustainability. You will support multi-stakeholder programmes involving industry, academia, and EU institutions, ensuring alignment between operational processes and strategic objectives. Acting as a central coordination point, you will help maintain accurate records, prepare committee materials, and facilitate communication across international partners. The environment is highly collaborative, structured, and mission-driven, with strong exposure to European-level programmes and policy frameworks. You will contribute directly to the efficiency and transparency of investment pipelines, governance processes, and stakeholder engagement activities. This is a detail-oriented role where precision, organisation, and communication skills are essential to enabling large-scale initiatives.

Accountabilities

You will provide comprehensive administrative and coordination support across international programmes, ensuring smooth execution of documentation, reporting, and stakeholder engagement activities.

• Support international partnerships and investment cases by preparing reports, coordinating inputs, and organising meetings, site visits, and business missions
• Assist in the implementation of policy and programme activities in alignment with organisational and European Commission requirements
• Maintain and update stakeholder databases, ensuring accuracy, consistency, and compliance with data protection regulations
• Manage investment pipeline documentation, including evaluations, contracts, NDAs, and related records in line with audit standards
• Prepare committee packs, reports, and governance documentation for steering committees and business planning cycles
• Handle incoming queries through shared inboxes, ensuring proper routing, tracking, and resolution
• Support communications and dissemination activities in collaboration with communications teams, including web updates and campaign materials

Requirements

You bring solid administrative experience in complex, multi-stakeholder environments, with strong organisational skills and the ability to manage sensitive information with accuracy and discretion.

• 3+ years of experience in administrative coordination or programme support within EU, public sector, international, or mission-driven environments
• Experience preparing committee or board documentation, including version control, approvals, and structured reporting
• Familiarity with EU institutions, governance processes, and formal communication protocols
• Strong understanding and practical application of GDPR and data protection principles
• Degree in administration, international relations, business, or a related field (or equivalent experience)
• Excellent written and verbal communication skills in English, with strong document drafting and editing abilities
• High attention to detail, strong organisational skills, and ability to manage multiple priorities
• Stakeholder-focused mindset with confident and diplomatic communication abilities
• Experience coordinating events, meetings, and logistics (travel, agendas, briefing materials)
• Nice to have: experience with EU-funded programmes, committee secretariat work, or additional European languages (German or French)

Benefits

• Fully remote position within Europe
• Full-time employment with long-term project duration (2026-2028, with possible extension)
• Exposure to high-level European initiatives and international stakeholders
• Opportunity to work in a mission-driven environment focused on sustainability and innovation
• Structured, collaborative, and multicultural working culture
• Direct involvement in EU-level programme coordination and governance processes
• Competitive employment conditions aligned with international standards

How Jobgether Works

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role’s core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Why Apply Through Jobgether?

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.