Trainee Notary Public Full Time

About De Pinna:

De Pinna Notaries is a leading specialist notarial practice with a history spanning 250 years. Located in the West End and the City of London, De Pinna provides notarisation, legalisation and translation services and has an enviable client portfolio comprising around a third of the FTSE 100, some of the largest multinational companies, and high net worth individuals.

Role: Trainee Notary Public (Legal Training Contract)

Location: Southwest House, 11a Regent Street St. James’s, London SW1Y 4LR and Birchin Court, 18 King William Street, London EC4N 7BP. This is a full-time office-based role (no remote/working from home).

Reporting to: Training Partner

Working Hours: Monday – Friday 9:30am – 5:30pm (with flexibility around these times to meet deadlines and requirements of the role).

The Role:

To support the day-to-day work of the notarial practice while undertaking the academic and practical training required to qualify as a Notary Public in England and Wales, and subsequently a Scrivener Notary, in accordance with the requirements of the Faculty Office.

Training and experience will be gained in areas of notarial practice, including but not limited to:

·        Private Client work;

·        Company and Commercial work;

·        Specialist foreign language and jurisdiction specific work.

Key Responsibilities:

1.      Legal Knowledge

·        Provide support to Fee Earners with their daily workloads, by way of undertaking elements of fee

earning work under supervisions and with administrative support.

·        Draft and amend Notarial certificates, Board Resolutions, Affidavits and other legal documentation in

English and relevant foreign languages

·        Conduct client file opening procedures, including identity verification and due diligence (AML/KYC).

·        Deputise for principals in their absence passing urgent enquires to senior colleagues for guidance.

·        To keep up to date with all relevant developments in law and regulation.

2.      Client Management

·        Provide excellent service to clients, in a timely and professional manner, always presenting a positive

image of the firm.

·        Handle routine client and third-party enquiries and communications wherever possible.

·        Develop and maintain good client relation skills, gaining client’s confidence and the confidence of

referring lawyers, accountants and other professionals.

·        Deal with translation service providers and other third party support as may be necessary.

·        To assist in the promotion, development and marketing of the firm.

3.      Financial and Matter Management

·        Understand and following billing arrangements.

·        Ensure billing is accurate and done on a daily or weekly basis.

·        Ensure all information is entered accurately and promptly in the CRM system.

·        Maintain accurate records of all notarised documents and files in the CRM system.

·        Ensure data is only retained as per firm guidelines.

4.      Risk Management

·        Comply with the Firm’s Policies, procedures, risk management and information security controls.

·        Adhere to the Firm’s Policies and Procedures and to adhere to professional standards.

·        Comply with all rules and regulations applicable to notarial practice.

5.      Training & Qualification

·        Undertake the required academic study and practical training to qualify as a Notary Public.

·        Maintain training record during the Training Contract.

·        Attend any academic or training courses as may be required by the Training Partner and successfully

pass or complete the same.

·        Maintain progress in line with agreed development plans and regulatory timescales.

Experience Required:

Essential Skills

·        English to a native/near native level.

·        At least one other modern European language to native / near native level, preferably German or

Polish.

·        Degree (or equivalent qualification) suitable for entry onto the Notarial Practice Course.

·        Intention to qualify as a Notary Public in England and Wales.

·        Fully computer literate with good knowledge of various software packages e.g. MS Office.

·        The right to work in the UK.

Desirable

·        Legal background or experience within a legal or professional services environment.

·        Understanding of regulatory and compliance requirements in professional practice.

Key Skills and Personal attributes to include:

·        Proven ability to perform effectively under sustained pressure, managing high workloads while

consistently meeting deadlines.

·        Strong organisational and time-management skills, with the ability to prioritise tasks efficiently.

·        Exceptional attention to detail, ensuring accuracy and high-quality output.

·        Excellent interpersonal skills, with the ability to build effective working relationships.

·        Strong written and verbal communication skills in English (and other relevant languages).

·        Receptive to feedback, with a proactive approach to continuous learning and development.

·        Able to work both independently and collaboratively, demonstrating initiative and accountability.

·        Strong commercial awareness and business acumen.