Senior Executive Assistant Full Time NEW

Ergomed is a rapidly expanding full service mid-sized CRO specialising in Oncology and Rare Disease.

Since its foundation in 1997 the company has grown organically and steadily by making strategic investments and landmark acquisitions, with operations in Europe, North America and Asia

Our company allows for employee visibility (you have a voice!) creative contribution and realistic career development.

We have nourished a true international culture here at Ergomed.

We value employee experience, well-being and mental health and we acknowledge that a healthy work life balance is a critical factor for employee satisfaction and in turn nurtures an environment from which a high-quality client service can be achieved.

Come and join us in this exciting journey to make a positive impact in patient’s lives.

Job Description

The Senior Executive Assistant provides proactive, high-impact support to the global Executive Leadership Team (ELT), acting as a trusted partner who enables executives to operate effectively, strategically, and efficiently.

This role goes beyond traditional administrative support. It acts as a connector, coordinator, and driver of operational discipline, ensuring that leadership priorities translate into clear actions and outcomes.

The Senior Executive Assistant acts as a gatekeeper, coordinator, problem‑solver and liaison, supporting the ELT in managing priorities, communications, and business flows across the organisation.

Key Responsibilities

Executive & Strategic Support

• Provide comprehensive, proactive support to multiple Executive Leadership Team members, prioritising competing demands and ensuring focus on critical business matters.
• Act as a trusted point of contact between executives and internal/external stakeholders, exercising discretion and sound judgment at all times.
• Anticipate executive needs, identify potential issues in advance, and proactively propose solutions.

Diary, Workflow & Priority Management

• Own and manage complex diaries across time zones, resolving conflicts and optimising executive time.
• Prepare executives for meetings by coordinating agendas, briefing materials, and follow‑ups.
• Track action items, decisions, and deliverables arising from leadership meetings.
• Act as a gatekeeper, prioritising access and protecting focus time

Meetings, Governance & Board Support

• Coordinate ELT meetings, offsites, and key leadership forums.
• Support governance processes, including Board and Committee meetings (papers collation, version control, logistics, and follow‑ups).
• Maintain high standards of confidentiality and information management.

Project & Business Support

• Support specific strategic or operational projects on behalf of executives as required.
• Assist in coordinating cross‑functional initiatives, tracking milestones and progress.
• Prepare reports, dashboards, and summaries where needed.

Travel, Events & Logistics

• Coordinate complex international travel and itineraries
• Support to organise leadership meetings, offsites, and internal events
• Ensure seamless execution with high attention to detail

Confidentiality & Trust

• Handle highly sensitive business and people information with discretion
• Operate as a trusted partner within the Executive Team

Qualifications

Required

• Significant experience supporting senior executives in a global organisation
• Strong organisational and prioritisation skills in a fast-paced environment
• Excellent written and verbal communication skills
• High level of discretion and professionalism
• Ability to manage complexity, ambiguity, and competing priorities
• Good command of Excel, Power Point and other Office tools

Preferred

• Experience in pharma, CRO, or life sciences
• Exposure to project coordination, PMO, or operations
• Experience supporting multiple executives or an ELT
• PowerPoint and executive-level content preparation skills
• Familiarity with global organisations and remote collaboration

Additional Information

We offer:

• Training and career development opportunities internally
• Strong emphasis on personal and professional growth
• Friendly, supportive working environment
• Opportunity to work with colleagues based all over the world, with English as the company language

Our core values are key to how we operate, and if you feel they resonate with you then Ergomed is a great company to join!

Quality

Integrity & Trust

Drive & Passion

Agility & Responsiveness

Belonging

Collaborative Partnerships

We look forward to welcoming your application.