Regional Service Co-ordinator Full Time

Direct Reports: None

Location: Elland – Halifax

Purpose of the role:

The purpose of the role is to support the Regional Service Controllers and Breakdown Controllers in ensuring all maintenance and repair activities are managed proactively. This includes taking inbound calls from our customers for Service Control – this could be a customer reporting a vehicle fault to a vehicle being off the road, or that they are seeking an update on an engineer visit etc. Supporting with outbound calls to customers and mobile service engineers, ensuring systems are updated accurately and in a timely manner, supporting with parts ordering and distribution of parts, and general administration support.

Responsibilities:

• To provide first class customer service and build relationships with both internal and external customers.
• To action customer repair, maintenance and breakdown requests in a timely and cost effective manner.
• To monitor and organise all service inspection contracts.
• To work within Service Control and to liaise effectively with all other departments.
• To prioritise work effectively ensuring all documentation is accurate.
• To ensure all information is correctly entered into in-house software systems accurately with sufficient and suitable information.
• To take customer calls and log repair notifications.
• To allocate appropriate Mobile Service Engineer response to meet customer requirements.
• Maintaining established and new contract plans. Ensuring that all scheduled maintenance contracts are managed in a timely and cost-efficient manner.
• Liaise with Regional Service Controllers and Breakdown Controllers regarding any issues that may arise.
• Keep customers updated on the reported job progress.
• Deal with day-to-day queries from both internal and external customers.
• Ensure all jobs are entered onto the appropriate in-house computer system.
• Work with the Regional Service Controllers and Breakdown Controllers to ensure maximum utilisation of Mobile Service Engineering resource according to capacity and geographical location.
• To reschedule jobs and resources according to emerging customer needs and resource availability.
• Ensure all service records are received from the appropriate Mobile Service Engineer and are accurate.
• To ensure that all service vehicle parts sales are recorded accurately and promptly.
• Provide data and supporting evidence to internal and external customers regarding service work that has been completed and or is outstanding.
• To effectively liaise with customers regarding enquiries.
• To provide further assistance to other team members when requested.
• Provide data and supporting evidence to internal and external customers regarding service work that has been completed and or is outstanding.
• To effectively liaise with customers regarding enquiries.
• Undertake any other duties consistent with the purpose of this job.

Key Result Areas:

• Call handling efficiencies.
• Up to date and clear administration.
• To assist with and keep WIP at a manageable level.
• To assist with administration of aged jobs and invoice queries.
• Effective time management and allocation of resources.
• Support the Regional Controller with the effective and efficient planning of Mobile Service Engineers (including 3rd party Engineers) working hours.
• Effectively manage customer enquiries.
• Monitoring engineers’ documentation.

Standards of Performance:

• To maintain and develop current processes and procedures in the upkeep of the internal documentation.
• To maintain a high standard of customer service at all times.
• To actively support the Regional Service Controllers and Breakdown Controllers and play a part in the planning and coordinating of all service work that is due to be carried out.
• Develop own competence to meet requirements of job.

Why You’ll Love Working Here:

• 25 days holiday plus Bank Holidays: this is based on a 5 day working week (pro rata to 20 days plus Bank Holidays for a 4 day working week)
• Enhanced Pension Scheme and DIS Benefit: The company contributes 5% of total salary into our pension scheme, and 3x basic salary Death In Service.
• Employee Assistance Programme: Access a 24-hour helpline for support with life’s challenges, including stress & anxiety, bereavement, relationship advice, tenancy & housing concerns, counselling, financial wellbeing, legal information, substance issues, family matters, childcare support, medical information, and consumer issues.
• Health Shield Medical Cash Plan: All employees receive membership to a company-funded medical cash plan. This scheme allows you to claim cash back for medical expenses, including prescriptions, dental, optical, physiotherapy, specialist consultations, X-rays, and MRI scans.
• GP Anytime: Enjoy access to GP services anytime with our online 24/7 appointment service, featuring on-demand appointments, unlimited consultations, no capped appointment times, and convenient prescriptions.
• Training and Development: We offer mandatory equipment training, a Management Development Programme, and opportunities to upskill through apprenticeships.
• Cycle to Work Scheme: Save on commuting costs and stay healthy with our cycle to work scheme.
• Occupational Health Support and Health Surveillance: Ensure your well-being with our comprehensive occupational health support.
• My Benefits Platform: Enjoy discounts from high street retailers, health & wellness services, entertainment & days out, and home & DIY products.
• Independent Free Mortgage Advice: Receive free, independent advice on mortgages to help you make informed decisions.