Receptionist/Administrator – Permanent Role Full Time NEW

Job Title: Front of House/Business Administrator
Location: City Centre – Edinburgh
Remuneration: £27,000 – £29,000 per annum DOE
Contract Details: Permanent, Full Time based in office

Working Hours: Rotational basis: 7:45 AM – 4:15 PM and 9:00 AM – 5:30 PM

Responsibilities:
Join our clients dynamic team as an FOH Business Administrator and play a key role in ensuring their Edinburgh office runs like clockwork! Your responsibilities will include:

• Reception Excellence: Answer incoming calls and emails professionally, greeting clients warmly and directing them efficiently to meeting rooms
• Meeting Management: Schedule and coordinate internal/external meetings using Office Tracker software. Prepare meeting spaces to high standards, ensuring refreshments are ready!
• Event Coordination: Assist in organising staff and client events, from setup to execution. Manage catering and ensure everything runs smoothly
• Support Staff: Provide tech support for remote staff, ensuring seamless meeting setups and troubleshooting AV issues
• Office Maintenance: Keep reception and common areas tidy, manage stock levels for groceries and supplies and oversee cleaning duties

General Duties:

• Maintain professional communication with the team for smooth operations
• Manage car park spaces and issue temporary passes as needed
• Handle all internal and external mail efficiently, ensuring privacy compliance
• Assist the Office Manager with training new team members, fostering a collaborative environment
• Conduct weekly stock checks and manage orders efficiently, ensuring cost-effectiveness and sustainability

Skills Required:

• Previous FOH experience essential
• Excellent planning and organisational skills
• Strong time management and reliability
• High-quality customer service focus
• Effective communication and teamwork capabilities
• Initiative and problem-solving mindset

Join our client in a lively environment where clients come first and collaboration is key! If you’re ready to take the next step in your career with a vibrant team, apply today!

This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone’s chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.