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Job Title: Project Coordinator – Pharma Ops
Location: London – Hybrid (plus travel as required)
We are Strata!
Imagine being part of a fast and exciting brand experience agency whose clients include specialists in new technology, creators of some of the most stunning electric vehicles on the planet, financial institutions, and global leaders in pharmaceutical solutions. As an agency, we elevate these brands and make them heard through immersive and memorable virtual and face 2 face experiences.
As a people-first business, we encourage ambition, support and reward. We’re always listening and open to your ideas, just as we do with our clients.
Our name? It’s Strata, an agency on a mission to be the very best. This means we always want to hear from the very best creative and intelligent souls who genuinely believe that every moment matters.
Job Overview
Exciting opportunity to either kick start or further your career in the events industry! The successful candidate will support with the planning, coordinating and delivery of pre-production and post-production of live events and communications for clients represented by Strata.
Key Responsibilities
Key responsibilities will include but are not limited to:
Project Administration
- Prepare for going onsite: preparing PA kits, Crew shirts etc
- Work with the team to ensure that key dates in the schedule are met
- Organise internal/external meetings and own the required actions
- Good housekeeping of Job Folders, with overall responsibility for filing
- Good understanding of commercial principles such as mark-up and margin
- Use Procim to accurately complete POs and timesheets on time and in line with the Strata policy
- Book the required crew, catering, accommodation and flights for the Project Team
- Liaise with venues and be their point of contact for Strata
- Carry out post event reconciliation, including reporting and archiving event collateral
- Be aware of health and safety issues and risk assessments
- Ability to minute meetings and produce succinct and accurate contact reports
- Responsible for updating project documentation, including contact sheet and the onsite schedule
- Source any giveaways and basic event print work
Creative Delivery
- Project research for entertainment, gift and other required collateral
- Liaise with suppliers and stakeholders to ensure delivery is in accordance with Strata’s quality management processes
Reconciliation
- Assist with the post event administrative process, including working with the Marketing function to create a case study
- Archive collateral
External to Strata
- Provide excellent customer service at all times
- Listen and take note of client requirements
- Monitor the quality of all client deliverables
- Develop client relationships where appropriate
Team
- Act as a ‘Buddy’ to new Team Members and support the induction process
- Identify and actively involve yourself in development opportunities
- Educated to degree level or equivalent
- Creative, commercially minded and excited by the challenge of delivering quality event experiences
- Strong communication skills both verbally and in writing
- Excellent organisational skills and high attention to detail
- Self – motivated with ambition to learn quickly
- Strong client service ethic
- Resilience and stamina to sustain performance when under pressure to meet customer requirements
- Able to meet deadlines and prioritise to meet the needs of multiple requirements
- An ability and willingness to travel
Employee Benefits
- 25 days annual leave, plus usual Bank Holidays
- Birthday day off
- Private Health Insurance*
- Workplace pension scheme
- Death in service scheme
- Cycle to work scheme
- Hybrid working arrangement
- Regular social events
*Upon successful completion of a 6-month probation period
Our Principles
We are a people-first brand experience agency with a set of core principles that guide our every action by measuring:
A win for the client
Client success is at the forefront of everything we do. We measure our success by the impact we make for our clients. We strive to exceed your expectations, delivering moments that matter with results that matter.
A win for the company
We believe in long-term partnerships and sustainable growth. When your business prospers, so does ours. Our commitment to excellence and innovation means we’re always ahead of the curve, offering you the best in brand experiences.
A win for the team
Our team is the lifeblood of our agency. We celebrate diversity, promote collaboration, and foster an inclusive culture where every team member feels valued and empowered. When our team thrives, their passion and dedication is reflected in everything we deliver.
A win for you
Whether you’re engaging us for your events, already fostering a career at Strata, or considering one, our goal is to create a win for you. We’re dedicated to providing our employees with an enriching workplace that supports their growth and well-being. For our clients, a win means achieving your objectives and making your brand shine.
A win for the planet
We are committed to making environmentally responsible choices in our work. We recognise our responsibility to minimise our impact on the planet and contribute to a sustainable future. From eco-friendly event practices to conscious resource management, we aim to create events that are a win for the environment.
Diversity at Strata
At Strata, people are at the heart of who we are.
We recognise and value the diverse and unique perspectives, experiences, and backgrounds that each individual brings.
We are committed to fostering a workplace where everyone feels respected, heard, valued, and empowered. We strive to create an innovative, creative, and inclusive environment where all employees and applicants can thrive.
We welcome applications from all suitably qualified individuals, regardless of age, disability, gender reassignment, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Recruitment decisions are based solely on merit, qualifications, and business needs.
Embracing diversity isn’t just our goal, it’s our strength, driving us towards a more inclusive future.