Private Billing and Coding Administrator Full Time NEW

Optegra has an exciting new job opportunity for an experienced Private Billing and Coding Administrator to join our amazing and supportive accounts team. This is a great opportunity to join an ambitious and forward-thinking business and benefit from our fantastic fully funded training and development programs. This is a hybrid role – 2 days office (Central London or Colindale) and 3 days WFH.

Company Overview

Optegra Eye Healthcare has been proudly recognised as one of 115 Best Big Places to Work 2025 as awarded by the Sunday Times. We are committed to creating an exceptional working environment where our people thrive. Join us and be part of a team that values your growth, wellbeing, and contribution every step of the way.

Benefits

We are rated as a ‘great place to work’ and here are some of our amazing benefits:

– Generous salary which is reviewed annually. This role pays up to £31,050K dependent on experience

– Generous matched pension contributions

– 33 days annual leave inclusive of bank holidays

– Flexible working and SMART working schemes – because we believe in work life balance

– Funded training and development – because we believe in our people

– Celebrating your anniversaries – because we value loyalty and commitment

– Annual STAR awards

– Blue Light Card (amazing discounts online and on the high street)

– Free laser eye treatment for you and 20% discount for friends and family

– Private Healthcare, 24/7 GP appointments, free Physio and counselling for your wellbeing

– Enhanced maternity and paternity leave

– Cycle to work scheme and season ticket loan

The Role

The purpose of this role is to ensure all private activity is coded and invoiced correctly and in a timely manner.

Key responsibilities:

• Ensure private coding and billing is completed daily.

• Ensure that all chargeable activities undertaken are coded and invoiced.

• Work with hospitals to ensure enough data has been captured to enable accurate coding and invoicing.

• Sending proforma invoice and collect all payment before surgery

• Ensuring all month end deadlines are met.

• Answering queries from all stakeholders.

• Ensuring strict checks are in place with data between hospitals.

• Develop strong working relationships with all internal hospital staff.

• Preparing the aged debt report according to the time schedule and dealing with all outstanding private invoices (selfpay and PMI).

• Sending PMI invoices via EDI and clearing all the errors.

• Other duties as required.

Requirements

• Intermediate use of Excel and other Microsoft products.

• Working within the independent healthcare sector – desirable

• Drive and self-motivation, the ability to get on with tasks at hand without supervision.

• A team player, necessary in a small to medium sized Company environment.

• Effective communication skills, and the ability to work well with others at all levels, including senior management.

• The ability to work to tight timescales and deadlines.

• Strong eye for accuracy and attention to detail.

• Positive attitude, engaging personality, with desire to learn and grow personally and professionally.

If this sounds like you, please get in touch with us by applying for the role.

You’ll see and feel the Optegra difference when you walk through the door – and you’ll have every opportunity to really make a difference. Take a look at our history and vision by clicking the following link: https://www.optegra.com/optegra-story/

Optegra is proud to be an inclusive business where you can enjoy the career you want, without changing the person you are. We’re welcoming to all, working together as a supportive team, respecting the uniqueness of every individual we work with.

Closing date: Please get your application to us as soon as possible. We may close this vacancy once we have received sufficient applications.