MIS Officer Full Time NEW

To support the MIS function within the college’s Funding and Compliance team in ensuring the College meets the regulatory requirements placed on it by the funding bodies and to ensure the mitigation of data and compliance risk. Supporting with the input and data cleansing of student data/records within college systems with a high level of accuracy and in a timely way. Working with other teams across college to support with ILR and compliance requirements for student data, enrolment and documentation.

The role will focus on working with colleagues to improve the integrity and quality of data in College systems to enable timely and accurate data returns to the DfE. Supporting other teams to improve levels of compliance and to assist in the enrolment processes for WBL, Partnerships and Classroom based delivery.

Assist the wider Funding & Compliance team with monitoring compliance within College processes and in line with funding body requirements, working across all income streams.

Responsible to: ILR & Data Co-Ordinator

Key Responsibilities

• To maintain an up to date knowledge of DfE funding guidance and ILR requirements to ensure compliance with external requirements and provide advice to other staff.
• Maintain good working knowledge of college student record systems (ProSolution).
• To support the cleansing of the ILR file to ensure data is accurate, up to date, free of errors and submitted on time. Ensuring that records are compliant and on the ILR without unnecessary delay so that income is maximised and curriculum colleagues have robust valid and reliable data to manage provision.
• Support with Apprenticeship compliance and enrolment processes.
• Manually input data documents to required deadlines and standards.
• Compliance checking documentation to the required deadlines and standards
• To support the wider Funding & Compliance team with data checks and assist with corrective action taken to improve the College’s data quality, this will include use of PDSATs, internal compliance audits, etc
• Support with maintenance of the college’s curriculum planning/course file, following up actions as required with other college teams and support course information/website processes.
• Provide support for cross college activities such as enrolments and exam invigilating

Skills, Knowledge and Expertise

Essential Criteria:

• A minimum of 2 years administration experience, preferably within an education setting
• Ability to manage own workload with minimal supervision
• Experience of data entry and compliance checks, preferably within a Further Education Sector
• A pro-active approach to work and problem solving, and the ability to spot and deal with issues as they occur
• Ability to deliver accurate data entry with a high level of attention to detail
• Engaged in Continuing Professional Development
• High level of communication and interpersonal skills
• Minimum of Level 2 literacy and numeracy, or willingness to complete
• IT knowledge to a high standard

Desirable Criteria:

• Experience of working in Further Education, preferably within an MIS department
• Knowledge of the Individualised Learner Record (ILR), funding regulations and audit requirements for further education
• Experience of managing a high volume of data in order to identify and resolve data discrepancies
• Experience of using a student records system, e.g., ProSolution, EBS, Unit-E etc
• A sound knowledge of Apprenticeship Funding Guidance and Requirements
• Experience of supporting internal and external audits

Please Note

This role may close earlier than the advertised deadline if we receive sufficient applications. Early submission is strongly encouraged.

Benefits

Why Join The City of Liverpool College?

As a Valued Member Of Our College Community, You’ll Enjoy a Comprehensive Range Of Benefits, Dedicated Wellbeing Support, And Meaningful Opportunities For Professional Growth And Development. Here Are Some Of The Benefits Available To You:

Generous holiday allowance Up to 30 days annual holiday allowance, plus 1 wellbeing day. You’ll also benefit from 5 to 7 days statutory closure and 2 further days closure at Easter.

Pension Scheme You’ll be part of the Aviva pension scheme, with contributions of up to 10%.

Employee Benefits Platform As part of your role, you’ll have access to the COLC Employee Benefits Platform, a one-stop hub for a wide range of perks designed to support your wellbeing, work-life balance, and everyday savings. You’ll be able to access discounts at major supermarkets, fashion and lifestyle retailers, tech stores, travel providers, and more. You’ll also benefit from the Cycle to Work Scheme, cinema and leisure discounts and tech and home appliance discounts, with the option of spreading the cost through salary sacrifice. The platform is part of our commitment to supporting you in every aspect of your working life – and beyond.

Health and Wellbeing As part of our commitment to supporting your health and wellbeing, all employees have access to the Health Assured Employee Assistance Programme (EAP) – a completely confidential support service available 24/7, 365 days a year. Whether you’re facing personal challenges, looking for advice, or simply need someone to talk to, Health Assured is here to help. Through Health Assured, you can access a 24/7 confidential helpline, face to face, online or telephone counselling, as well as structured support for a wide range of issues including stress, anxiety, relationships, bereavement, legal and financial concerns.

You’ll also have access to the online wellbeing portal, a secure, user-friendly platform offering a wide range of self-help resources, health assessments, articles, and guidance covering emotional, physical, and financial wellbeing, and to the Wisdom App, which offers mood trackers and wellbeing tools, meditation guides, fitness videos, and self-help modules

as well as daily wellbeing tips.

Medicash Scheme

Access to Medicash health plans – supporting you and your family with enhanced access to treatment, wellbeing services, and expert care whenever you need it. We also offer free flu vaccinations to help keep you feeling your best all year round.

Life Assurance

We offer life assurance to give you and your family added peace of mind — with a benefit of up to three times your annual salary payable in the event of death in service.

Travel We offer interest-free loans to help you buy annual travel passes from Merseytravel and Merseyrail. That means you can enjoy the savings of up to two months’ free travel—without having to cover the full cost upfront. It’s all about making your commute more affordable and less stressful.

Flexible Working We offer flexible working options depending on business need to support our employee’s work-life balance.

Professional Development We’re passionate about helping you thrive, offering a mix of formal and informal professional development opportunities—designed to sharpen your skills, expand your knowledge, and accelerate your career.

College Benefits Our excellent sports and fitness facilities can be used free of charge by staff. You can also access a range of discounted hair and beauty treatments at our Academy and Graduate Hair & Beauty Salons, and a staff discount at our Academy Restaurant.