Logistics Coordinator & HR Administrator Full Time NEW

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Company: Genesis Technology Services Ltd

Department: Human Resources & Administration

Reporting To: HR & Administration Manager

Location: Peterborough, UK (Head Office – Fully On-Site)

Contract Type: Full-Time, Fixed-Term Contract (9-Month Maternity Leave Cover)

Working Hours: Monday to Friday, 9:00am – 5:30pm

Role Overview

We are seeking a highly organised, detail-oriented Logistics Coordinator & HR Administrator to join our HR &

Administration team on a fixed-term basis to cover maternity leave.

This role provides comprehensive HR administration and operational support while also managing key office logistics and administrative functions. The successful candidate will play a key role in ensuring smooth HR processes, effective employee support, and efficient day-to-day office operations.

The role requires strong organisational skills, attention to detail, discretion when handling confidential information, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate will have previous experience supporting HR policy and process administration, working with HR management systems/platforms, and a good operational understanding of payroll processes and associated

administration.

Key Responsibilities

• HR Administration & Employee Lifecycle
• Act as the first point of contact for HR queries (phone, email, and in-person).
• Support employees and managers with HR policies, terms, and procedures.
• Manage end-to-end employee lifecycle administration:
• Onboarding (offer letters, contracts, background checks, welcome packs)
• Employee changes (amendments, promotions, contract updates)
• Offboarding (leavers documentation, exit process, references)
• Maintain accurate employee records in HR systems and files.
• Ensure all HR documentation is compliant with UK employment law and company policy.
• Manage Right to Work documentation, visas, and work permits tracking.
• HR Systems & Data Management
• Maintain and update HR information systems.
• Provide first-line support for HR system queries and escalate where necessary.
• Maintain accurate employee master data and HR trackers.
• Produce basic HR reports (absence, headcount, turnover, attendance).
• Recruitment & Onboarding Support
• Support the recruitment process including job postings and agency coordination.
• Assist with interview scheduling and candidate communications.
• Prepare recruitment reports and updates for the HR team.
• Coordinate onboarding and induction programmes.
• HR Processes & Compliance Support
• Maintain HR documentation in line with audit and compliance requirements.
• Support absence tracking, including sickness and family leave.
• Assist in ensuring compliance with HR policies and UK employment regulations.
• Maintain records for contractors, insurance compliance, and HR governance.
• Office & Logistics Administration
• Manage office supplies, stationery, and catering orders.
• Oversee incoming and outgoing mail, deliveries, and couriers.
• Coordinate IT equipment logistics (collections, deliveries, tracking).
• Maintain visitor logs and ensure office security procedures are followed.
• Manage employee ID cards (issue, replacement, tracking).
• Support management of company vehicles, bookings, and accommodation.
• Liaise with cleaning and facilities providers to maintain office standards.
• Finance & Operational Support
• Support invoice preparation and processing where required.
• Assist with tracking and resolving customer/payment queries (e.g. van hire, services).
• Maintain records of attendance and scheduling diaries.
• Ensure accurate documentation across operational processes.
• Employee Engagement & HR Projects
• Support HR initiatives including engagement, wellness, and diversity programmes.
• Assist with company events, townhalls, and internal communications.
• Contribute to HR projects and continuous improvement initiatives.
• Support development of policy FAQs and employee guidance documents.

Essential

Skills & Experience

• Previous experience in an HR administrative or HR support role.
• Strong organisational and time management skills.
• Excellent communication skills (written and verbal).
• High attention to detail and accuracy.
• Strong IT skills, particularly Microsoft Excel and Office Suite.
• Ability to handle confidential information professionally.
• Experience supporting and administering HR policies and processes.
• Experience using HR management systems/platforms and maintaining accurate employee data.
• Good understanding of payroll administration processes and payroll-related coordination.

Desirable

• CIPD Level 3 (or working towards).
• Experience with HR systems.
• Exposure to recruitment or office administration/logistics support.

Personal Attributes

• Reliable, punctual, and proactive.
• Able to manage multiple priorities in a fast-paced environment.
• Strong team player with a “can-do” attitude.
• Comfortable working both independently and collaboratively. xlqdzyr

Additional Notes

This role combines HR administration with operational office logistics support. It is ideal for someone looking to develop broader HR exposure within a structured, fast-moving business environment