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Legal Administrative Assistant
Our Property Department continues to grow, and due to the increase in client instructions, we are looking to recruit a Legal Administrative Assistant to support the wider team at our Blyth office.
Key Responsibilities
- Provide day-to-day administrative support to fee earners, including managing diaries and arranging meetings
- Prepare, amend, format, and proofread legal documents and correspondence
- Open, maintain, and close client/matter files ensuring accurate filing and version control
- Handle inbound and outbound communications (telephone, email, post), including meeting clients at reception, taking clear messages and responding professionally to all
- Copy typing
- Assist with basic billing and financial administration, such as generating bills in line with internal procedures and providing payment links to clients
- Use document production and workflow processes within our case management system and other digital residential platforms
- Provide property quotes through Hoowla
- Submit property searches
- Use the Land Registry portal
- Ensure client information is correctly updated on InfoTrack and Osprey
- Update Estate Agents
- Cover the reception switchboard (on an ad hoc basis) over lunches and/or annual leave/sickness
- Process card payments
- Assist with archiving finalised Wills for the firm
- Complete any training courses arranged online or in person
- Comply with confidentiality, data protection, AML/client due diligence processes, and firm policies at all times
- Undertake general office administration including scanning, copying, archiving files
Skills and Competencies
- Excellent organisation skills, with the ability to prioritise and manage multiple matters
- High attention to detail with strong proofreading and document formatting capability
- Good speed and accuracy when typing
- Clear written and verbal communication, with confident telephone manner and client service focus
- Discretion and professionalism when handling sensitive and confidential information
- Strong IT skills, including Microsoft Word, Outlook, Excel
- Ability to work effectively both independently and as part of a team, using initiative to solve problems
- Calm under pressure and able to meet deadlines in a fast-paced environment
Employee Benefits:
- Generous discretionary bonus scheme
- Company pension
- Company sick pay
- Employee assistance programme
- Free eye tests
- Free influenza vaccinations
- Additional holidays for long service
- Ongoing training and development
- Progression opportunities
- Company social events
- Annual salary review
If this job opportunity is of interest to you, please apply with your CV and covering letter to our Practice Manager laura@carrandcosolicitors.com.
