Executive Operations & Sales Support Coordinator Full Time

About Acting Office

Acting Office is building the Accounting Operating System for UK accounting firms.

We replace the fragmented tech stack (CRM, proposals, AML, workflows, accounts production, company secretarial and more) with one connected system and one client record.

We’re growing fast — and we need someone organised, proactive and detail-obsessed to help keep our day to day engine running smoothly.

Role Summary

We are seeking a highly organised and proactive Executive Operations & Sales Support Coordinator to provide comprehensive coordination and operational support to senior leadership and the wider sales team.

This dynamic role requires exceptional multitasking abilities, strong communication skills, and a keen eye for detail. The successful candidate will play a key role in ensuring the smooth day-to-day running of executive schedules, sales coordination, and internal processes.

Your job is simple in principle:

 Make sure the day to day running of Acting Office runs smoothly.

Key Responsibilities

•  Manage complex calendars for senior stakeholders, including owners, CEO, Field CTO, and various directors such as marketing and sales. Ensuring efficient scheduling and prioritisation of meetings.
• Coordinate and oversee sales team diaries to optimise productivity and alignment across the team.
•  Supporting sales team with demonstration meeting scheduling, including reminders of times and locations held and organising demonstration prep meetings.
• Providing additional admin support to the sales team where required.
• Populating and updating our CRM system with relevant customer information to ensure sales team are up to date with clients.
• Screen CVs and shortlist suitable candidates for review by directors.
• Support the onboarding process for new employees, ensuring a smooth and welcoming experience, including coordination of set up for any tools required to fulfil their role.
• Provide ad hoc administrative and operational support as required.

Key Skills & Experience:

• Exceptional organisational and time management skills with the ability to prioritise effectively
• Proficiency in Microsoft Outlook and Microsoft Teams
• Strong written and verbal communication skills
• Experience managing multiple teams and competing priorities
• Ability to work independently and use initiative in a fast-paced environment
• Attention to detail and a proactive approach to problem-solving
• Previous experience in a sales coordination role.

Desirable:

• Experience in recruitment coordination or HR administration
• Has some accounting knowledge is helpful but no required.

Personal Attributes:

• Highly dependable and discreet when handling confidential information
• Flexible and adaptable to changing priorities
• Positive, can-do attitude with a willingness to take on varied tasks

Summary:

This is a varied and fast-paced role ideal for someone who thrives on organisation, enjoys supporting senior leadership, sales and marketing and wants to play a central role in both operational efficiency and business growth.

To Apply

• Please send your CV along with a short note outlining the largest sales team you have supported to: careers@actingoffice.co.uk