Executive Assistant – Commercial Full Time

Superyachts.com is the definitive luxury yachting and lifestyle website and a leading independent online resource for high-net-worth individuals seeking to charter, purchase, build or refit a superyacht. Reaching a global audience, we promote a wide range of businesses across the superyacht and wider luxury industries through our industry-leading digital platform.

In addition to media and advertising, we create high-end marketing content in-house, placing us in a unique position as a true one-stop shop for clients looking to elevate their brand presence within the Superyacht Industry. As we continue to grow, we are looking for a driven and personable Executive Assistant to join our talented team and support our ongoing success.

The Role

We are seeking a highly organised and proactive Executive Assistant to provide high-level support to senior leadership. This is a pivotal role requiring discretion, precision, and a naturally polished approach. As a trusted right-hand, you will ensure the seamless coordination of the Director’s day-to-day activities while playing an integral role in supporting the delivery of the Dominican Republic Superyacht Rendezvous playing a key role in assisting with event sales and partnerships.

You will be instrumental in managing communications, coordinating high-level meetings, and supporting client engagement processes to the highest professional standard.

Key Responsibilities

Executive Support

• Manage complex diaries, scheduling meetings and coordinating appointments
• Prepare meeting agendas, presentations, and briefing documents
• Attend meetings, take minutes, and track follow-up actions

Superyacht Rendezvous Support

• Support the Director in all aspects of the Dominican Republic Superyacht Rendezvous from a client sales, partnership, and administrative perspective
• Attend and assist in meetings with clients, partners, and stakeholders
• Manage follow-ups from meetings, ensuring all actions are completed in a timely manner
• Prepare reports, track progress, and maintain organised documentation
• Assist with drafting proposals, contracts, and client communications
• Support the overall sales process by ensuring leads and opportunities are followed up and managed effectively

Salary range for this role is – £30,000 – £35,000.

There is also a bonus of £500 for each client you work with who successfully converts. OTE – £60,000

Requirements

Available to start immediately

Diary and calendar management

CRM systems and document management

Proposal and contract preparation

Strong interpersonal and communication skills

Time management and multitasking

Note: This role will require travel, mostly to the USA and Dominican Republic. Applicants must have a valid passport and be admissible to the US.

Benefits

Global travel opportunities

Opportunity to work on a high-profile international superyacht event

Exposure to luxury brands and industry professionals