Events & Sponsorship Co-ordinator Full Time

Position: Events & Sponsorship Co-ordinator

Based: London / Part Remote, requiring attendance/ running some events in person, working 24 hours per week

Basic starting salary £27k – 20 days’ holiday (pro-rata) plus bank holidays.

The closing date: Monday 27^th April, with Interviews taking place Wednesday 29^th /Thursday 30^th April. 

Submissions of covering letter and CV – please email: laura@blackmango.co.uk

Overview:

Highly organised, proactive and confident communicator, you will coordinate VAA events, partnerships and sponsorship activity to support member engagement, community growth and revenue generation.

Working in a fast-paced environment, this role is ideal for someone with 2+ years’ experience in events, partnerships or sponsorship, who enjoys building relationships and delivering high-quality events and initiatives.

Role & Main Duties:

1. Creating and coordinating all VAA events and courses (internal, external and networking), including setting up creatives and publishing 
2. Attending regular in-person meetings in London and occasionally other UK locations
3. Sourcing and building relationships with speakers for events and courses, and liaising with partner organisations
4. Sourcing and coordinating judging panels for art prizes (VAO, AOY, Art100), including relationship management with judges and associated organisations
5. Identifying and building relationships with artists, collectives and organisations (e.g. Art Trails, Open Studios, Art Fairs)
6. Maintaining ongoing communication with partners and artist networks, sharing monthly updates on VAA opportunities, events and offers
7. Developing partnerships and sourcing sponsorship opportunities aligned with VAA activities
8. Presenting at events and preparing supporting presentations and materials
9. Creating promotional assets and offer creatives for events and partnerships
10. Coordinating event content and managing post-event follow-up
11. Organising networking events, including annual flagship and team events
12. Assisting in coordinating and attending the VAO Finalist Show in London, and other Art Prize events
13. Managing and updating contact databases and directories
14. Maintaining accurate and timely records across all activities using Notion platform
15. Coordinating the annual schedule of events and projects, ensuring clear communication across the team
16. Researching and developing new event ideas, engaging with prospective partners and handling related enquiries
17. Providing support to members and non-members with event-related queries

Partnerships & Sponsorships:

You will take ownership of maintaining and developing VAA partnerships and sponsorships, working closely with events and wider organisational activity.

This includes identifying new opportunities, building long-term relationships, and managing collaborations with speakers, partners and sponsors. The role requires ongoing communication, organisation and strategic thinking to maximise value from each partnership.

Skills and qualifications:

· Relevant experience in events, partnerships, sponsorship or similar role

· Strong organisational skills with the ability to manage multiple projects simultaneously

· Excellent communication and relationship-building skills

· Confident presenter with the ability to engage audiences

· Proactive and self-motivated, with a problem-solving mindset

· Commercial awareness and ability to identify partnership opportunities

· High attention to detail and strong administrative skills

Experience with:

· Event planning and coordination (virtual and in-person)

· Partnership development and stakeholder management

· Working with artists, creative organisations or cultural partners, ideally to have arts-based knowledge and of the industry in London.

· CRM systems and database management (e.g. Notion)

· Event platforms and tools (e.g. Eventbrite)

· Creating presentations and promotional materials (Canva)

· Cross-team collaboration, particularly with marketing