Estates Administrator – Mat Cover Full Time NEW

Job Description

We are seeking an individual to provide administrative support to the Estates Team on a fixed-term 12-month maternity cover basis. This role will assist in the day-to-day management of the Group’s property portfolio, ensuring accurate record keeping, supporting compliance requirements, and helping to coordinate estate-related activity across the business.

Key responsibilities include:

• Maintain and update estate records, including lease data, compliance information, site documentation and key contact details, ensuring all records are accurate and up to date
• Monitor compliance schedules, ensuring statutory and contractual deadlines are tracked, flagged and actioned as required
• Support invoice processing activities, including uploading, checking accuracy and liaising with Finance to resolve queries in a timely manner
• Coordinate effectively with internal stakeholders (e.g. Finance, HR, IT) and external suppliers to support the delivery of estate services
• Assist with property lifecycle activity, including office moves, onboarding of new premises and exit processes, ensuring smooth transitions
• Respond to internal data requests and produce or maintain accurate records and reports to support business needs
• Maintain asset registers and support the tracking of estate-related information across multiple systems
• Assist in maintaining and updating internal communications relating to estate activity and updates
• Provide general administrative support to the Estates Team, including handling ad hoc queries and ensuring a high standard of service delivery

The successful candidate will:

• Be highly organised with strong attention to detail
• Demonstrate good communication skills and the ability to work with a range of stakeholders
• Be adaptable, proactive and willing to learn new systems and processes
• Be able to manage multiple tasks and prioritise effectively

Previous experience in administration is essential; experience in property, estates or a related area would be advantageous but is not required.

Benefits

• 23-day holiday
• Pension
• 24/7 GP Access