Data Quality Coordinator/Personal Assistant Full Time

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.

Please see below for the detailed job description of the role.

This post is only open to internal applicants

Previous applicants are not eligible to reapply.

Main duties of the job

We have an exciting opportunity for a Data Quality Coordinator / Personal Assistant To assist with the administration of research within the Southampton NIHR Clinical Research Facility, including supporting Nursing, Admin and Study Management teams.

This role will organise and prioritise multiple diary appointments where appropriate; rearranging, when necessary, to take account of more urgent meetings/appointments as they arise, informing the appropriate manager of any changes, new or urgent appointments

Working for our organisation

University Hospital Southampton is one of England’s largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations.

Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.

We believe that using technology wisely shows strong time management and commitment to innovation. However, personalizing your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.

At UHS we’re committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients.

At UHS, we proudly champion individuality, recognizing that outstanding care is only possible with a diverse, inclusive team. We’re committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.

Detailed Job Description And Main Responsibilities

Attached you will find the person specification document, which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application, as these criteria are used by hiring managers as guidance during shortlisting.

For an overview of the main duties of the role, please see the ‘Job Description and Main Responsibilities’ section below. To understand the day-to-day responsibilities in more detail, please read the full job description document attached.

Person specification

Qualifications, Knowledge And Experience

Essential criteria

• A level or equivalent in Maths, Computer Science or related discipline. Excellent skills in Mathematics, Computer Science or related discipline.
• Experience working as a Personal Assistant or in business administration
• Experience of using CRFManager® or other advanced in -house software system
• Experience of working in an NHS research role.
• Experience of using Microsoft applications for managing and analysing information, minute taking and agenda setting e.g. Word and Excel.
• Experience of delivering systems training to end users.
• Experience of data management.
• Experience in working with study documentation, including study protocols.
• Able to provide frontline support to end users.
• Ability to work autonomously and within a team

Desirable criteria

• Training for trainers or equivalent experience.
• Experience of working in a busy environment.
• Experience of data analytics.
• Experience of developing training materials.
• Team work activities.