Communications and engagement administration assistant Full Time

Olovus helps the NHS, public health teams and other healthcare organisations deliver service change for patients. We are a small, highly specialist consultancy focusing on planning and delivering service change, and patient, public, staff and stakeholder involvement in health service change projects. Our mission is to bring about positive change putting the voices of local people and communities at the very heart of public sector decision-making.

Our work makes a real difference. It helps to improve the services that keep us healthy and the ones that are there to treat us when we need them. You can find out more about our journey and our work at www.olovus.co.uk.

About the role

We are looking for an administration assistant to join our small, specialist team. This is an essential support role where you’ll help us keep our projects organised and running smoothly.

The details:

• Six-month part-time contract (There is the potential to extend this further depending on how the project/role evolves.)
• Up to 30 hours per week (we all work a maximum 30-hour week)
• A salary in the range £20,600-£22,200 (Full time that would be £25,600-£27,500)
• Home working with occasional travel (ideally based in north east England).
• 5 weeks paid annual leave (pro rata) plus bank holidays, pension, and opportunities to grow with us.

What you’ll be doing

You’ll provide practical support across our client projects and internal business activity. Day-to-day, your work will include:

• Project support. You will be at the heart of our project delivery, helping organise meetings, workshops, and events (online and in-person).
• Communications support. Preparing and sending joining instructions, agendas, and newsletters, and helping us format documents so they look professional.
• Event support. Booking venues and catering, keeping our project trackers and databases up to date, and attending to help with registration, note-taking, and help us make sure participants have what they need.
• Team admin. You’ll help keep our diaries and filing systems organised and help us make sure our partners and suppliers get paid on time.

What we’re looking for

• Organisational skills are your superpower. You love a tidy diary and a clear to-do list and you care about details.
• You are comfortable communicating with people. You don’t need to be an extrovert (some of us are, some of us aren’t). You need to be able to speak to people in person, online and on the telephone, and communicate well in writing.
• You’re confident using a range of computer packages. You can use online platforms and software packages like MS Teams, Zoom, Google Docs, MS Word and spreadsheets. You don’t need to have used every package we use, we just need to know you’ll be able to pick them up quickly.
• You are reliable. You’re a practical person who meets deadlines and enjoys “mucking in” with a friendly team.

The things that would be nice that aren’t absolutely necessary

• It would be great if you have worked in an admin role. Don’t let that stop you if you haven’t. Everyone has to start somewhere and we are more than happy to help you gain that experience with us.
• It would be helpful if you live in the north east of England. We all work mostly from home and value the time we can spend together. Most of us live and work in north east England. If you’re nearby, that will be easier to do.

To see the full job description and person specification please visit https://www.olovus.co.uk/job-description-communications-and-engagement-administration-assistant/

How to apply

If this sounds like the right fit for you, please send your CV (maximum 2 pages) and a covering letter (maximum 1 page) to [email protected].

In your covering letter, we’d love to hear why you’re interested in joining the Olovus team and one or two examples of achievements that show how you can make a real impact in this role. If you’re coming from a different industry or a non-traditional background, please tell us in the covering letter how your unique experience will help you in this role.

We’re happy to answer any questions you might have before applying. Thanks for reading this; if the role interests you and you think you’re suitable, we’d truly love to hear from you.

Closing date: 14 May 2026

If we receive a lot of interest in the position, we may close applications early.

Pay: £20,600.00-£22,200.00 per year

Work Location: Remote