Business Operations Specialist Full Time NEW

Sandoz continues to go through an exciting and transformative period as a global leader and pioneering provider of sustainable Biosimilar and Generic medicines. As we continue down this new and ambitious path, unique opportunities will present themselves, both professionally and personally. Join us, the future is ours to shape!

We are looking for a highly organised and driven Business Operations Specialist to play a key role in supporting efficient administrative workflows and optimising the day‑to‑day operations at the Sandoz Device Development Centre (SDDC). The position will support the Head of Operations in executing, improving, and maintaining core cross‑functional operational processes and ensure that business processes run efficiently and operational workflows continuously improve.

This role is a full time onsite role, five days per week

Your Key Responsibilities

Your responsibilities include, but not limited to:

Purchase Order & Financial Administration

• Raise and manage purchase orders via Ariba Guided Buying, ensuring correct coding, approvals, and vendor setup.
• Maintain and improve PO processes, documentation, and approval flows; liaise with Procurement project teams.
• Track project expenditures and maintain oversight of all POs.
• Complete monthly accruals and report to Finance

Supplier & Invoice Management

• Respond to supplier enquiries and manage blocked invoice queries via the Vendor Invoice Management portal.
• Validate invoice data to ensure accuracy and alignment with POs.
• Liaise with Finance to resolve discrepancies.

Access Control & Onboarding

• Manage building and system access requests in line with GDPR and internal security protocols.
• Maintain access rights, clearance codes, and induction records and report to Security.
• Oversee the onboarding of new Associates, coordinating with the Talent Acquisition Team and Operational Line Managers.
• Improve onboarding/pre‑boarding processes and support development of the SDDC onboarding portal.
• Prepare and issue the SDDC Operations monthly newsletter.

Office & Facilities Management

• Support day‑to‑day office operations, including supplies, mail handling, visitor management, and document scanning/filing.
• Support CBRE Facilities Manager with Facilities Management purchase orders, HSE reporting, DSE processes, and technical complaints tracking.
• Maintain the CBRE ticketing system and master issues tracker; lead weekly FM meetings and quarterly Tenant meeting.
• Administrative & Cross‑Functional Support
• Support catering bookings.
• Maintain operational work instructions and ensure process consistency.
• Foster cross‑functional communication and collaboration across departments.

Project Coordination & Event Planning

• Plan, organise, and execute internal/external site events, coordinating logistics, vendors, and budget approvals.

Unique Responsibilities

• Manage monthly Purchase Card expenses for the Head of Operations.
• Maintain the 521 Associate Master spreadsheet.
• Track Short‑Term Business Visitors and report annually to P&O.
• Maintain Taxable Benefits tracker and report annually to Finance.
• Support Quality Assurance with training record compliance.
• Update office policies and operational work instructions.
• Support import/export processes in compliance with regulatory requirements.

Essential Requirements

What you’ll bring to the role:

• Demonstrable experience as an office administrator, office manager, or in a procurement‑focused role.
• Experience using SAP or similar purchasing systems.
• Excellent verbal and written communication skills.
• Strong organisational and prioritisation capabilities with exceptional attention to detail.
• Proficient with Microsoft Office (Excel, PowerPoint, Word) and Windows environments.
• Ability to multitask, work independently, and collaborate across teams.
• Proactive problem‑solver with a positive, professional, and approachable manner.
• Demonstrated ability to handle confidential information with discretion.

Desirable Skills

• University degree in Business, Economics, or a related field – or equivalent work experience.
• Working knowledge of Procurement portals.
• Experience with onboarding processes, access control systems and facilities coordination.
• Experience with document control platforms/portals (e.g. Cognidox).

You’ll Receive

Competitive salary, Annual bonus, Pension scheme, Health insurance, 24 days annual leave, Employee recognition scheme, learning and development opportunities.

Why Sandoz?

Generic and Biosimilar medicines are the backbone of the global medicines industry. Sandoz, a leader in this sector, provided more than 900 million patient treatments across 100+ countries in 2024 and while we are proud of this achievement, we have an ambition to do more!

With investments in new development capabilities, production sites, new acquisitions, and partnerships, we have the opportunity to shape the future of Sandoz and help more patients gain access to low-cost, high-quality medicines, sustainably.

Our momentum is powered by an open, collaborative culture driven by our talented and ambitious colleagues, who, in return for applying their skills experience an agile and collegiate environment with impactful, flexible-hybrid careers, where diversity is welcomed and where personal growth is supported!

Join us!

Commitment To Diversity & Inclusion

We are committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

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