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We are looking for an exceptional individual with flawless administrative and organisational skills for the position of Business Affairs Assistant. Based at our busy production office in Covent Garden, this exciting role will report into the Business Affairs Manager and Head of Investment. The position sits within the Business Affairs team, which is responsible for all major contractual negotiations, including rights agreements, play commissions, senior creative team agreements, theatre agreements and financial contracts with investors and co-producers, and has an overview of the business management of the company. The ideal candidate will be able to demonstrate discretion, diplomacy and a keen eye for detail. And be able to manage a large and diverse workload with the ability to prioritise tasks and projects.
Previous experience as an administrative assistant and/or a background in contracts or business affairs is desired but not essential and you will ideally have a proven track record in either a production office, talent agency, or in administrative work gained in a creative environment. We are looking for someone friendly and passionate about theatre with a “can-do” attitude who’s highly numerate and competent in Excel and Word.
Key Responsibilities
- To support the Legal, Commercial and Business Affairs teams at Sonia Friedman Productions.
- Communicate directly and on behalf of the Business Affairs team with staff, production personnel, co-producers, investors and other stakeholders, on matters related to the Business Affairs team’s work.
- Assist the Business Affairs team with diary management, scheduling meetings and making travel arrangements, where necessary.
- Prepare paperwork for meetings and minute meetings, as required, ensuring that minutes are both accurate and distributed promptly.
- Assist the Business Affairs team in monitoring the status of a range of creative and commercial deals, ensuring deadlines are met and activities are on track. Manage the contract logging database.
- In conjunction with the Business Affairs team, ensure that rights database is regularly updated, logging licence requests and forthcoming productions.
- In conjunction with the Business Affairs team, ensure that investor records and databases are regularly updated as well as logging investor and co-producer interest in forthcoming productions.
- Liaise with and supply information to investors, as required. Draft investment agreements and other investment paperwork, as necessary.
- Liaise with the Business Affairs team and Development team to issue invoices and to ensure that invoices are accurate and allocated to the correct account codes. Reconcile business credit card and expense receipts, as required.
- Draft other forms of standard contracts for the Business Affairs team.
- Create and analyse financial, royalty and salary illustrations, as required.
- Maintain an appropriate level of confidentiality in handling the work of the department, in particular ensuring that confidential documents are appropriately and securely filed.
- In conjunction with the Business Affairs team, keep paper and electronic filing up to date.
- Keep abreast of current union agreements, trade agreements and statutory legislation which may impact on SFP’s producing activity.
- Proactively deal with internal and external matters on behalf of the Business Affairs team, ensuring any action required is clearly communicated.
- Undertake general administrative and research assistance as necessary.
- Be present at SFP performances, events and meeting as required (which may include some evening and weekend work).
About Us – Our Values
ATG Entertainment’s values set the tone for how we work, how we treat one another, and the culture we continue to build across the UK and the wider organisation.
- THRIVE doing what we love (with passion and dynamism)
- CONNECT through every act (with collaboration and kindness)
- DARE to do different (with curiosity and courage)
- PERFORM at our best (with customer focus and ownership)
Our Corporate Social Responsibility pillars
Everyone At ATG Entertainment Is Expected To Play Their Part In Achieving Our Goals And Upholding Our Corporate Social Responsibility Priorities
- Inclusion: Committing to creating and upholding a positive, inclusive culture that nurtures potential and supports well-being.
- Sustainability: Playing your part in reducing our environmental impact and finding more sustainable ways of working.
- Next Generations: Encouraging the next generation in live entertainment by contributing to our outreach and training programmes, including mentoring students and trainees, and supporting our Creative Learning and Community Partnerships work.
Our culture
You’ll help us uphold a positive culture around meeting our obligations, by having a positive attitude to health and safety, legal and insurance requirements and take care to understand our policies and procedures.
We are all expected to participate actively in the life of the company, and opportunities will arise for you to collaborate with others across the business. Everyone at ATG Entertainment is expected to be flexible and adapt as the needs of the business change, taking on new or different responsibilities as the need arises.
Our Inclusion, Diversity, Equity and Access Mission Statement – A Stage for Everyone
Our stages are a platform for compelling stories – stories that are for all, by all, and of all. We shine our spotlight on our differences and believe that understanding and celebrating these differences makes us better global citizens. We are passionate about the pursuit of true diversity and equality. We strive to make our venues beacons of these ideals in our communities. Onstage and off, we hold ourselves accountable for nurturing an inclusive culture, one in which everyone can bring their authentic selves. At ATG entertainment, we provide a stage for everyone.
We recognise that we do not have all the answers; but we strive to listen, to learn and to change in order to ensure ATG Entertainment becomes a truly inclusive organisation. We therefore welcome and encourage applications from individuals from the widest possible range of backgrounds and particularly welcome applications from those currently underrepresented in our workforce.
We are a Disability Confident Committed Employer, which means that we are taking action to ensure that people with disabilities and long-term health conditions feel supported, engaged and able to fulfil their potential in the workplace. We will offer an interview or recruitment event to disabled candidates who tell us they wish to participate in the scheme and who demonstrate in their application that they best meet the essential criteria for the role. Where we receive more applications than we are reasonably able to interview for any given role, we will retain applications for the next available interview opportunity wherever possible.
If you’d like to discuss accessibility prior to applying, please email recruitment@atgentertainment.com for a confidential discussion.
