HSE Administrator Full Time NEW

Job Description

We are seeking a motivated HSE Administrator to support our HSE Manager within a growing crew transfer company. This role is ideal for someone who has worked in a similar health and safety or compliance role and is now looking to develop their skills and progress their career in a marine operational environment.

You will play an active role in supporting safe vessel operations, maintaining robust HSE systems, and contributing to continuous improvement across our fleet and shore-based activities.

It is a great opportunity to build key industry-related skills, gain exposure to a variety of projects in the offshore renewable energy sector. Applicants must demonstrate their ability to manage and prioritise workloads whilst being mindful of timescales and both internal and external demands.

Key Responsibilities

• Provide structured administrative support to the HSE Manager
• Maintain and develop HSE records, databases, and document control systems
• Assist with risk assessments, method statements, and safe systems of work
• Support incident, accident, and near-miss reporting, including trend analysis
• Prepare HSE reports, statistics, and presentations using Excel and PowerPoint
• Track training, medicals, certifications, and competence records
• Support internal audits, inspections, and safety reviews
• Liaise with vessel crews, operations teams, and external stakeholders
• Assist with updates to safety manuals, procedures, and marine documentation

Required education/experience & attributes

• Experience in a health and safety or compliance-based role
• NEBOSH, IOSH Managing Safely or equivalent health and safety qualification
• Strong working knowledge of Microsoft Excel, Word, and PowerPoint
• High level of attention to detail with strong organisational skills
• Confident communicator, both written and verbal
• Ability to manage multiple tasks in a busy operational environment
• A proactive approach and willingness to take on increasing responsibility
• Competent in procedural and policy writing, with the ability to produce clear, structured operational and documentation
• Full valid UK driving license

Desired but not essential education/experience & attributes:

• Maritime, marine, or offshore industry knowledge (preferred)
• Experience within crew transfer, offshore wind, or marine operations (advantageous)

Core attributes and conduct

• Adhere to moral and ethical principles in all interactions
• Be inclusive, respectful and team-focused
• Being open and honest in communication and operations
• Celebrate other people’s successes – raise each other up
• Contribute to a cooperative and supportive work environment
• Ensure the confidentiality and security of data and company information
• Maintain high levels of professionalism within the team
• Providing a positive feedback loop to improve quality and practices
• Take ownership of your training/development
• Work safely – your safety and that of others
• Independent worker and a self-starter
• Possess the energy, drive and commitment to further the work of the company

Company Benefits

• A clear opportunity to progress your HSE career
• Exposure to live marine operations and safety management systems
• Support for further professional development and training
• A collaborative, safety-focused working environment
• 28 days of annual leave per year (including Bank Holidays)
• Private Medical Insurance Programme (Bupa)
• Company Pension
• Cycle to work scheme (salary sacrifice)
• Modern, comfortable offices just outside Ramsgate
• An Employee Assistance Programme, providing trained wellbeing and counselling practitioners and 24/7 telephone support
• Free eye tests
• Great team culture!

How to Apply:

Interested applicants should submit a CV and a cover letter outlining their suitability for the role to cv@spectrum-offshore.com.