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Department: Human Resources
Location: London
Description
We are seeking an experienced and highly capable Executive Assistant to support a Global Leader within a fast-paced, evolving private equity firm, with additional support to 2 other Managing Directors in the Fund & Investment Management team. This is a trusted, senior-level role requiring sound business judgement, exceptional organisational skills, and a high degree of discretion.
You will be joining a close-knit team of 13 other experienced Executive Assistants. The role is based in the London office, for 4 days per week initially, however opportunities for hybrid working exist post probation. The working pattern will be driven by the demands of the business, and the requirements and schedule of the team.
About The Role
- Provide comprehensive, proactive support to a Co-Head of Fund & Investment Management office, acting as a trusted partner and gatekeeper
- Additional executive support to 2 Managing Directors across Capital Markets, including complex calendar management, travel coordination and expense management
- Work in partnership to coordinate and support Investment Committees, including scheduling, preparation of materials, minute-taking and follow-ups
- Demonstrate a strong understanding of private equity and private credit, with the ability to engage confidently with senior stakeholders
- Manage sensitive and confidential information with the utmost discretion and professionalism
- Anticipate business needs, manage competing priorities, and exercise sound judgment in a dynamic environment
- Produce and format PowerPoint decks where required.
- Book and manage conference delegate pass and aligned travel; assist with investor conferences and related events.
- Coordinate meeting rooms and on-site logistics (AV, video, room set-up, visitor management, refreshments).
- Manage oversight of production and timely distribution of printed materials.
- Assist with projects and other internal and social events.
- Carry out core administrative tasks such as organizing couriers, printing, running errands etc.
- Providing coverage for EA team during periods of absence.
About You
- Proven experience as an Executive Assistant supporting senior leaders, ideally within private equity, private credit, investment management or a similarly fast-paced professional services environment
- Proven experience supporting Investment Committees
- Strong business acumen with the ability to understand and prioritise commercial objectives
- Exceptional organisational skills and attention to detail
- High levels of integrity, discretion and professionalism
- Confident communicator with the ability to influence and build credibility at senior levels
