Recruitment & HR Coordinator Full Time

We are excited to offer the opportunity for a motivated Recruitment & HR Coordinator to join our team, based at our Edinburgh (Newbridge) Head Office.

Recruitment & HR Coordinator

In this role, you’ll play a key part in supporting our people operations by coordinating recruitment activity and providing day‑to‑day HR administrative support across the business. You’ll work closely with hiring managers, employees, and the wider HR team to ensure a smooth employee lifecycle experience, from attraction and onboarding through to ongoing employee support.

How This Role Supports The Delivery Of Hire Solutions

Our people are central to everything we do at Jarvie Plant. As a Recruitment & HR Coordinator, you will help ensure we attract, onboard, and support the right people to deliver safe, reliable, and high‑quality hire solutions. Your work will directly support operational effectiveness, compliance, and our commitment to being a great place to work.

Key Responsibilities Include

• Acting as a first point of contact for recruitment and HR administration queries, providing clear, professional support to managers and employees.
• Coordinating end‑to‑end recruitment activity, including posting vacancies, shortlisting support, arranging interviews, issuing offers, and pre‑employment checks.
• Supporting onboarding processes, ensuring contracts, right to work checks, inductions, and system access are completed accurately and on time.
• Maintaining accurate employee records and HR systems, ensuring data integrity and GDPR compliance.
• Assisting with HR administration across the employee lifecycle, including starters, leavers, changes to terms, and probation reviews.
• Supporting managers with recruitment processes and best practice guidance.
• Assisting with absence management tracking, documentation, and reporting.
• Supporting coordination of training, compliance requirements, and mandatory checks.
• Preparing HR documentation, letters, and reports as required.
• Supporting employee engagement and communication initiatives across the business.
• Identifying opportunities to improve HR and recruitment processes and ways of working.

We’d love to see the following skills and experience from our applicants:

We’re Looking For Someone Who Is Organised, Proactive, And Able To Build Strong Relationships Across The Business. Ideally, You Will Bring

• Previous experience in a Recruitment, HR, or HR Administration role.
• A good understanding of recruitment processes and general HR administration.
• Strong organisational skills with the ability to manage multiple priorities effectively.
• Excellent attention to detail and accuracy when handling confidential information and documentation.
• Clear and confident communication skills, both written and verbal.
• A professional, approachable manner with the ability to support employees at all levels.
• Confidence using HR systems and IT packages, including Microsoft Office.
• A proactive and solution‑focused approach, with a willingness to learn and develop.
• Experience working in a fast‑paced or operational environment would be beneficial, but not essential.

Why work for Jarvie Plant

As a family owned business, Jarvie Plant is built on core values: Safety Conscious, Collaborative, Dependable, Progressive, and Responsible . In this role, you’ll help put those values into action, delivering safe, efficient, and customer-focused hire solutions. We’re committed to supporting our people as much as we support our customers.

When You Join Jarvie Plant, You’ll Benefit From

• Competitive Salary with regular reviews to ensure your compensation stays aligned with industry standards
• Company Sick Pay, offering peace of mind in times of illness with financial support when you need it most
• Extra Holidays, with flexible buy/sell options for added flexibility
• Tailored Learning Opportunities through our dedicated Learning & Development programme
• Employee Discount Scheme and a wide range of staff perks
• Life Assurance and a contributory Company Pension Scheme for peace of mind
• Supportive Wellbeing Programmes, including an Employee Assistance Programme (EAP) and family-friendly policies
• Cycle to Work Scheme to promote a healthy, active lifestyle

How To Apply

Ready to play a key role in delivering reliable hire solutions?

Apply today via our Employment Hero recruitment portal. For any questions please reach out to recruitment@jarvieplant.co.uk.

Important Information Before You Apply

• We’re unable to offer sponsorship; applicants must have the right to work in the UK.
• Offers are subject to satisfactory pre-employment checks including references and, where relevant, DVLA, credit, or criminal checks.

Jarvie Plant – where people are, and always will be, our greatest asset!

We’re an equal opportunity employer, welcoming applicants from all backgrounds and communities