Theatre Administrator Full Time NEW

Spire Cardiff Hospital – Pontprennau | Theatre Administrator | Part Time | Free on site parking

At Spire Healthcare, we are committed to delivering high-quality, safe care within a truly patient-focused environment. Every role contributes to outstanding patient care—and as a Theatre Administrator, you’ll play a vital role in ensuring our surgical services run safely and efficiently. Working at the heart of a busy Theatre Department, you will keep theatre schedules running smoothly, ensure information is accurate and up to date, and build strong, collaborative working relationships across multidisciplinary teams. Your proactive approach will help minimise disruption and support consistently high standards of patient care. Your attention to detail and proactive approach will help ensure patients receive timely, well-organised care, enabling clinical teams to deliver the best possible outcomes.

Duties And Responsibilities

• Act as the primary point of contact for the Theatre Department via phone, email, and face-to-face enquiries
• Maintain and coordinate theatre diaries, ensuring accurate patient booking information and escalating any issues
• Manage theatre list updates, changes, and timely communication across relevant teams
• Support compliance with short notice booking processes
• Prepare and distribute daily theatre lists and weekly planning materials
• Process administrative updates, including charge sheets, variances, and documentation using systems such as SAP, HMS, Outlook and Pirana
• Produce monthly meeting minutes and support service improvements
• Provide general administrative support across the department

Contract Type: Permanent

Working Hours: Part Time – 22.5 hours per week, between Monday – Friday

Who We’re Looking For

• NVQ Level 3
• Strong IT skills, including Microsoft Office and hospital systems
• Previous experience in a healthcare or hospital environment
• Excellent organisational skills and ability to prioritise effectively
• A collaborative approach and confidence liaising with senior team members

Benefits

We offer a competitive salary and a comprehensive benefits package, including but not limited to:

• 35 days’ annual leave inclusive of bank holidays (pro rata)
• Access to private healthcare and health insurance options
• Gym and wellbeing benefits
• Free on-site parking
• A supportive team within a leading independent healthcare provider

Join Spire Healthcare and help make a meaningful difference to every patient’s journey.

For further information about this role or for an informal conversation about career opportunities with Spire, please contact Alison Roberts at alison.roberts@spirehealthcare.com.

Closing Date: If sufficient applications are received, we reserve the right to close this vacancy early. Please submit your application as soon as possible.

Spire Healthcare is proud to be an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive culture for all. Our people are our difference—it’s their dedication, warmth, and pursuit of excellence that sets us apart.

About Us

Spire Healthcare is a leading independent healthcare group in the United Kingdom, running 38 hospitals and over 50 clinics across England, Wales and Scotland. It provides diagnostics, inpatient, day case and outpatient care, operates a network of private GPs and provides workplace health services to over 800 corporate clients. It also delivers a range of private and NHS mental health, musculoskeletal and dermatological services.

We have achieved our market leading position because of our Purpose, which is to ‘make a positive difference to people’s lives through outstanding personalised care’. Everyone at Spire is aligned to this purpose, which underpins a culture of respect, inclusion, passion and collaboration across our business, enabling us to achieve more than 98% of our hospitals being rated ‘Good’ or ‘Outstanding’ by the Regulators; these are sector leading standards.

About The Team

Spire Cardiff Hospital is the largest, modern provider of private healthcare in Wales. We’re experts in a wide range of treatments and conditions, as well as being an orthopaedic centre of excellence, delivering exceptional quality of care for musculoskeletal (bone and muscle) related conditions.