Project Coordinator & Property Administrator Full Time NEW

We’re Pret: proud makers of freshly made food, organic coffee, and big ideas . Across 750+ shops and 20+ countries, our teams are shaping the future of Pret through innovation, inclusion, great customer service and a shared passion for doing the right thing . We’re growing fast on our mission to be the employer of choice in hospitality, everywhere we operate – so this an exciting time to hop on board.

We Believe in Growing Good Things

Growth i s at the heart of everything we do. From the freshly hand-made food we create every day, to supporting our teams, we help our people grow in confidence, skills and to pursue their unique paths. Pret is where passionate, hardworking, wonderful people (like you!) find what they need to shine. And the proof is in the pudding – over 80% of our Managers started on the shop floor! So did 20% of our Support Centre teams, including our CEO, Pano . 

What We’re Looking For

We’re looking for passionate team players to bring joy to our customers every day. As a Property Coordinator, you’ll contribute as part of the wider property team, to the effective day to day running of the business and the shaping of the new store opening strategy. We are seeking a detail-orientated and proactive Project Coordinator and Property Administrator to be an integral part of the property team , working closely with Construction , Acquisitions and Estates Teams to ensure projects are completed on time, within scope and within budget.

Key Responsibilities

• Supporting the Construction team with any project-related administration
• Raising, issuing and receipting Purchase Orders, as well as managing the cost reporting process to include project specific reports and budgetary trackers
• Raising and tracking all Opex & Capex requests
• Gaining a full understanding of Pret’s NetSuite system working with the Finance team to champion any changes
• Understanding and adhering to Pret’s financial processes
• Ensuring all invoices can be processed by solving invoice errors, e.g. incorrect PO numbers, POs being closed, or POs being fully billed
• Working closely with the finance team on ad hoc requests, e.g. Capital Allowances, closing POs, project information
• Supporting with the weekly payment run, ensuring all paid invoices are due and answer contractor queries regarding payment dates
• Tracking costs against individual budgets and ensuring the Heads of Department are aware in advance of any potential overspend
• Completing and collating all project specific administration and filing in the appropriate location on the internal drives
• Liaising with shop teams on small scale refurbishment, furniture and equipment projects
• Gaining all necessary information for onboarding new suppliers/contractors and raising new supplier tickets
• Managing which suppliers are CIS registered and adhering to the correct PO deductions where necessary
• Taking part in ad hoc projects as required within the wider team and business.

Experience And Skills Required

• Excellent organisational skills and multitasking abilities
• Strong verbal and written communication skills.
• Confident in Excel, PowerPoint & Work
• Confident in problem-solving and a ‘can do’ attitude
• Proactive with an ability to work with minimal supervision
• Ability to work to tight deadlines

About You

• Be kind, honest and generous: bring genuine warmth and your authentic self to work every day.
• Bring your passion: share our passion for food and exceptional customer service.
• Spread joy every day: small acts of kindness are a big part of what makes the Pret experience special.

We offer

• Salary range; £30,000 – £35,000 per annum plus annual10% bonus potential
• Gold Card: We love making people’s day through our food and drinks. That goes for our teams too. That’s why everyone gets a Gold Card. When you’re in the office, your food and drinks are on us. And when you’re not, you can use your Gold Card to get up to 5 Barista-made drinks a day, and 50% off everything else (food, snacks, bottled drinks – the lot).

A few more perks

• You’ll get 33 days of annual leave (including flexible Bank Holidays), increasing to 38 days the longer you’re with us.
• Free private medical cover, with the option to add family or partner at an additional cost 
• 4% of your pension contribution matched by Pret, rises to 5% after 5 years
• Life assurance at 3x annual salary 
• Loyalty award for 5, 10, 15, 20 years’ service 
• Flexible Benefits Platform packed with lifestyle discounts
• Season ticket loans 
• Healthcare cash plan  
• Financial wellbeing provisions 
• Free mortgage services 
• Sabbatical after 3 years 
• Opportunities to support our charity, The Pret Foundation

We also offer

• Individual ways to grow – We offer lots of opportunities for learning, whether you join us for a short stint or the long game, you’re good to grow with us. Including fully funded professional qualifications, leadership development and mentoring.
• Diversity and belonging – Everyone is welcome at Pret, we want you to feel confident and valued for who you are and to truly belong.
• Pace and variety – Our work is fast paced with lots of variety, you’ll build a diverse skill set and learn a lot!
• Community and purpose – We’re proud to make a difference through The Pret Foundation, from tackling homelessness to reducing food waste and creating positive change for people and communities.

Our values

• Happy Teams Happy Customers
• Amazing Standards Every day
• Never Standing Still
• Doing The Right Thing

The interview journey

Every interview process at Pret begins with the same two stages. First, you’ll have a relaxed 30-minute conversation with a member of our property team so we can get to know you and your experience. Next, you’ll be invited to a one-hour, in-person interview with the hiring manager at our Head Office in London Victoria.

Depending on the role and function, there may be additional stages. These could include time spent in one of our shops, completing a task, or meeting a senior leader.

Before you apply

This role is based at Pret’s Support Centre in London Victoria, where we work in a hybrid way – typically three days a week in the office.

We’d love to get to know you, not a robot, so please do not rely on AI to complete your application.

Deadline to apply for this role: midnight 19th May 2026.