Operations Senior Administrator Full Time NEW

This is an exceptional opportunity for a seasoned operations administrator to make a significant impact at a world-leading university, contributing to the ambitious global growth and reputation of Warwick having celebrated our 60th anniversary. You will be joining a fast-paced, high-performing team that is at the forefront of shaping Warwick’s brand evolution and driving international student recruitment through strategic and innovative campaigns.

The role requires a dedicated individual who thrives in an agile environment, bringing a proactive and strategic mindset to managing complex schedules and high-profile projects. Your ability to anticipate challenges, adapt quickly to changing priorities, and support the Chief Communications, Marketing and Student Recruitment Officer’s Operations Directorate in delivering on key global initiatives will be critical to your success.

This role is ideal for someone with expertise in executive and operational administration, seeking a new and exciting challenge. The successful candidate will excel at providing exceptional support to multiple stakeholders and demonstrate strong organisational skills in managing responsibilities across the Operations Directorate. These responsibilities encompass operational functions such as finance (supporting budgets), human resources, local and international travel, global events and diary management.

Key traits for success include motivation, creativity, and ambition, with the ability to work both independently and collaboratively within a close-knit team.

Duties and responsibilities

The Marketing, Communications, Insight and Student Recruitment department sits at the heart of the University. Working with us means that no two days will ever be the same as we offer a place of possibility and challenge, where you will find a supportive environment with the scope to learn, grow, make an impact, and develop your career.

In MCI & Student Recruitment, we’re proud to work within a framework of values that we’ve co-created and agreed. These describe the way in which we as a team behave towards each other and our work. For that reason, our recruitment process will include two interviews – one based on capabilities and the other behaviours based. More information will be shared with candidates who progress to interview stage.

Our co-created values will be key for applicants to demonstrate. They are: 

CREATIVITY: Thinking innovatively of bold solutions

COLLABORATION: Working together to make things happen

AMBITION: Committing to achieving great results and impact

RESPECT: Valuing and including diverse voices and perspectives

If you are passionate about providing exceptional operational support, possess the skills to engage effectively with various stakeholders, and are excited at the prospect of helping to shape the future of the University brand, then we want to hear from you.

For further information about the MCI & SR, please visit our website https://warwick.ac.uk/services/marketing

Skills and experience

Essential criteria

• Educated to A-level or equivalent, including GCSE Maths & English to grade C or above
• Related training and qualifications, e.g. in office administration, secretarial skills, business and financial processes, IT skills
• Excellent working knowledge of MS Office suite, Canvas, and JIRA
• Working knowledge of SAP, OPeRA, or a similar accounting package
• Ability to balance competing priorities, working quickly and accurately under pressure to meet tight deadlines
• High level of accuracy and attention to detail
• Ability to be proactive, use initiative, be solution-focused, and apply knowledge flexibly in a range of situations
• Experience of website management and the ability to use a database
• Proven experience of working within an administrative role in a busy office environment
• Well-developed organisational skills
• Excellent written, verbal communication and listening skills
• Confident communicator with good interpersonal skills and the ability to liaise and work effectively across teams and with a variety of stakeholders, both internal and external
• Experience of working independently, to tight deadlines, and using own initiative to solve problems, provide process improvements, and contribute to project management

Desirable criteria

• Experience of working within Marketing or Communications and/or a large and complex organisation with global presence

Location

Hybrid role: 3 days on Warwick campus with 2 days working from home

Additional information

The role is to start ASAP 

Duration of role is initially 6 months 

TO APPLY, GO TO Unitemps