Executive Assistant – Volunteer Full Time NEW

Materialise the strategic, social-impact focus of our Founder by providing high-level administrative support and ensuring clear communication flow within a network of volunteers. supporting underserved communities across Northern Ireland, South Africa, Sudan and India.

What difference will you make?

Your contribution will

• Protect the Founder’s time and focus, enabling her to train trainers who support volunteers and teachers involved in youth-facing, participant-facing activities; drive high-level strategic activities that include partnerships with funders, corporates, education authorities, teacher-training institutes, universities etc
• Ensure seamless communication flow to the Global Projects Coordination Assistant and broader team.
• Enable eduSOIL to reach its 2026 goal of empowering at least 20 teachers/youth workers/community based volunteers/parents to each empower at least 5 underserved children/young people thus supporting at least 100 youth in each country of operation. From this cohort, we aim to empower at least 1 youth to be supported by 1 teacher/youth worker/parent to represent Northern Ireland, South Africa, Sudan at the Be The Change gathering in Greece in November this year.
• Ensure strategic insights are translated into actionable team priorities.
• Help monitor and track programme delivery; product development progress, marketing and sales and all director-led regions as well as manager-led/consultant-led activities
• Help establish a stable, scalable system over this year which allows us to meet minimum social impact and revenue targets and work towards a goal of empowering 200 teachers/youth workers/community-based volunteers/parents who empower 1000 children/young people.

With this role in place, eduSOIL can grow responsibly while maintaining coherence, care and inclusion across countries and contexts.

Please download and review the handbooks and frameworks provided for further information about eduSOIL, this role and how you can invest your skills, time and attention in deepening and widening our social impact.

What are we looking for?

We are looking for a proactive professional who thrives in a fast-paced, international social enterprise environment.

We Are Seeking Someone Who Brings

• Experience Prior experience in executive support, ideally 3 – 5 years within the non-profit or social impact sector.
• Systems Proficiency Highly comfortable with Google Workspace, Slack Pro, and Asana etc
• Communication Exceptional written and verbal skills; able to represent the Founder to high-level stakeholders.
• Attributes High level of discretion, cultural sensitivity, and a passion for youth empowerment and mental health.
• Contextual Knowledge Strong understanding of user-centred design in education, public sector or social impact contexts
• Adaptability Ability to work collaboratively with programme, analytics and development roles
• Record keeping Strong documentation, systems-thinking and sense-making skills

We would prefer someone with

• Experience working with or alongside
• educators, facilitators, youth workers or programme teams
• digital platforms, online communities or blended learning environments
• evolving or imperfect systems, prototypes or MVPs
• Strong systems thinking and documentation skills, with the ability to
• reduce complexity rather than add to it
• identify what should be built, paused, adapted or retired
• translate delivery practice into scalable digital structures
• Confidence working in a collaborative, values-led organisation, with
• comfort navigating ambiguity
• willingness to escalate risks early
• commitment to reflective, wellbeing-informed practice

Experience in charities, CICs, social enterprises or international contexts is highly valued but not essential.

We are particularly interested in applicants who

• Are based in Northern Ireland (though this is not essential)
• Bring lived experience of migration, cultural transition or integration
• Have experience in arts, mindfulness, yoga or wellbeing practice alongside professional expertise
• Are motivated by equity, youth voice and ethical leadership

This role suits someone who enjoys bringing order, clarity and confidence to complex systems, who values stewardship as a form of leadership and who is excited by working at both local and international levels.

Remote

What will you be doing?

eduSOIL is delivering complex, multi-layered, volunteer-enabled programmes that span onsite delivery in schools and communities, online learning, wellbeing practice, virtual youth exchange, youth social action and international collaboration in post-conflict societies as well as with conflict affected communities.

As an Executive Assistant (EA), you will be the primary inward-facing administrative interface between our Founder & CEO and Global Projects Coordination Assistant with the team comprising, Administrator, Programme Directors, Managers and Local Coordinators. You will work closely with the Global Projects Coordination Assistant to hold the “detail” that keeps our leadership connected and consistent as we scale our 2026 Strategy across Northern Ireland, South Africa, Sudan, and India.

Your work ensures that the Founder can focus on strategic growth while you maintain the momentum of organisational follow-through through co-leadership with the Global Projects Coordination Assistant.

Key Responsibilities Include

• Strategic Diary & Inbox Management Managing complex schedules across multiple time zones and handling confidential correspondence with high discretion. Tasks include management of critical organisational requirements ie. business compliance for UK and SA non-profit, CPD accreditation, CSR and partnership
• Briefing & Preparation Preparing briefing documents, tracking high-priority actions, and ensuring the Founder is prepared for donor liaisons, board meetings, presentations
• Leadership Interface Acting alongside Global Projects Coordination Assistant as a link for follow-through between the Founder and the leadership team (Managers and Programme Directors) via our Slack Workspace (for team communications) as well as Asana (for project management).
• Slack and Asana Project Management Ensuring that the directions of the Founder are ‘translated’ to the team with precision within a highly flexible remote-working, autonomous environment. Balancing the fine attention to detail (programme outcomes, social impact and revenue targets etc) as determined by the Founder and leadership team) alongside the variable working-schedules of volunteers as well as their own personal development / community support aspirations
• Action Tracking Maintaining oversight of priorities, deadlines, and dependencies to reduce operational friction.