Band 4 Personal Assistant Full Time NEW

Job SummaryAre you currently looking for an exciting opportunity to work for one of the largest NHS Trusts in the country?Are you ready for your next challenge? Do you want to try a new area of work?If the answer is yes, we can help make that happen!Who are we looking for?A can-do person who gets involved and makes things happen.Fabulous admin-based skillsetNot phased by working in a busy and fast paced officeWhat can we offer?Supportive teams who want you to shine.Opportunity to get involved and influence what we do and how we do it.Opportunity to help and support our senior managers and Trust Directors do what they need to do.The role is located onsite at our Queen Elizabeth Hospital site where the team is based, but there may be times when travel cross site is required.Please read the job description and person specification and if you think it suits your current circumstances and lifestyle, hit that apply button — we are waiting to hear from you!For an informal discussion about the role please contact Claire Rickhuss on 0121 371 5960 or Claire.Rickhuss@uhb.nhs.uk.Main Duties, Tasks & Skills RequiredProvide full administrative and secretarial service to the team.Diary management, arranging meetings including venue hire, catering & equipment.First point of contact for staff & visitors.To receive, prioritise & respond to incoming telephone calls, emails and other communications.To compile letters.Prepare and distribute agendas, attend meetings, take minutes and distribute.To collate information, design and produce documents for the division using a range of skills and software required. These will include flow charts, presentation (power point), databases (Excel).To obtain personal& confidential information as required.To devise, implement & maintain systems for ease of filing & retrieval of documentsTo raise purchase orders on Trust finance systems.Undertake office organisation.Produce documents for the manager, such as spreadsheets, contracts, letters, memos policies and guidelines.About UsUniversity Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.Job Description*Please Note : For a detailed job description for this vacancy, please see attached Job Description*Person specificationQualificationsEssentialGood General Education (eg. GCSE English and Maths A-C GCSE LEVEL 9-4Business Administration NVQ level 3 or equivalent experience in an Administrative environmentExperienceEssentialExperience of dealing with the Public/Customer service experienceExperience of working in a Secretarial/ Administrative role with a proven track record of problem solvingExperience of dealing with the Public/Customer service experienceGood Organisational skillsAble to use own initiative and deal with the unpredictableAble to work under pressure and to multi-taskAble to work to deadlinesDesirableExperience of working in a busy environmentExperience of working in HealthcarePrevious experience of transcribing formal minutesAdditional CriteriaEssentialPlus knowledge of dealing with non-routine issues such as problem solving for an area of workGood communication / customer care skills both written and verbal demonstrating sympathy and compassionGood keyboard/ IT skillsGood organisational skills and ability to multitaskGood time management skillsAbility to deal professionally with enquiries from staff, patients and visitorsUnderstand confidentiality and apply the principles in everyday working practiceAbility to pay attention to detail where there are predictable interruptions to the work patternAbility to deal with stressful situations and sensitive issuesWork effectively and flexibly as part of a team to meet the needs of the servicesConfident in dealing with people at all levelsMust be able to demonstrate an understanding of equality and diversityMature open and flexible approach to workDemonstrates care and compassionGood inter-personal and communication skills.Good organisational skillsAbility to travel to multiple sitesDesirableAbility to work under pressure and deal with stressful situationsFor Help With Your Application, ContactClaire Rickhussclaire.rickhuss@uhb.nhs.uk01213715960Pay schemeAgenda for ChangeBandBand 4Salary£28392.00 to £31157.00 YearlyContractPermanentWorking patternFull-Time, Flexible WorkingReference number304-1100333Job locationsQueen Elizabeth HospitalMindelsohn WayBirminghamWest MidlandsB15 2THAttachmentsJob Description JD PS.pdf – 448KB Opens in a new window