Administrator / Senior Administrator – Part time Full Time NEW

• Location: Belfast City Center
• 4 Days per week (office based)
• 20 hours | 5 hours per day – flexible timing

We are currently seeking a part-time Administrator / Senior Administrator to join our vibrant Belfast office on a part time basis. This role would also have the potential to go full time in the future if requested.

At Stantec, we offer more than just a desk; we provide a welcoming environment, a strong learning culture, and the opportunity to play a pivotal role in our national functional support teams. You will be the backbone of a team that looks after talented engineers, planners, and scientists nationwide, ensuring our projects stay on track and our people stay connected.

You Will Be Responsible For The Following

• Proactive Coordination: Manage busy diaries via Microsoft Outlook and orchestrate travel and accommodation for colleagues at all levels.
• Diary Management: Schedule meetings, prepare agendas, take minutes, and ensure conference facilities are top-notch.
• Document Mastery: Format and prepare high-quality documents using Word, Excel, and PowerPoint, while maintaining rigorous filing and archiving systems.
• Office Culture: Help organize office events and maintain the professional, collaborative atmosphere we are known for.

Your Impact

In this fast-paced environment, no two days are the same. You will provide essential administrative support to our technical teams, helping them navigate ever-changing deadlines and complex schedules.

About You

You will have previous experience of working in a busy office environment and have strong skills in Microsoft Office. You will have strong communication and organisational skills. You will have a high degree of self-management, initiative, reliability and flexibility to ensure that the best possible service is given to internal and external clients.

You will be a team player with a positive attitude and have a willingness to help others.

WHY JOIN US

• We put people first: We’re proud of our friendly, inclusive and collaborative environment where everyone feels valued and driven to succeed.
• We are driven to achieve: Named in the top 50 companies to work by Glassdoor 2025. Recognised by Corporate Knights as one of the world’s top 10 most sustainable companies 2025. Named ‘Best Place to Work’ and ‘International Consulting Firm of the Year’ at the NCE Awards 2024.
• We do what is right: Industry leading training and development as well as paid for professional subscriptions. A professional progression plan, supporting you to become chartered with ICE.
• We are better together: A supportive and collaborative team environment and Early Careers peer group and wider ERG network (see more on our ERGs here: Stantec Employee Resource Groups )
• Growth: We’re on an exciting growth journey across the UK & Ireland – we want you to be part of it!
• Great Benefits: Competitive salary, bonus schemes, enhanced pension plan, annual leave with the option to buy/sell additional days, private medical insurance, group income protection & life assurance included as standard as well as discounted gym membership and lots more.

About Stantec

The Stantec community unites more than 34,000 employees working in over 450 locations across 6 continents. We have been working with our clients and communities in the UK for over 150 years. We plan, design, deliver and manage the development and infrastructure needed to support the creation of sustainable, healthy and prosperous communities.

Our teams provide effective and relevant solutions, translating our clients’ vision into valued consents, deliverable plans for projects and programmes, and efficient designs for delivery, based on technical excellence and deep market insights. We deal with today’s challenges, but also keep a fairer, better tomorrow in sight, looking at how we deliver clean growth, support radical changes in our economy and meet the needs of future communities.

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment.

Building an inspired, inclusive work environment that attracts, supports, and develops world-class talent is a crucial key to our success. If you are excited by this role but worry that your experience doesn’t exactly align, we encourage you to apply.

At Stantec we want you to perform your best at every stage of the recruitment process and are committed to ensuring it is accessible to all. If you need any support or require adjustments to be made then please contact [email protected] and we will talk to you about how we can support you.