Wholesale Administrator Full Time

We are looking for a highly organised and detail oriented Wholesale Administrator to support the day to day running of both our wholesale and retail functions. This role plays a key part in ensuring operational excellence across major wholesale accounts while also occasionally supporting retail stores, pop ups, and office operations.

The ideal candidate will be analytical, proactive, and confident managing multiple priorities, with strong administrative skills and a passion for driving efficiency across the business.

Wholesale Operations

Sales & Trading Reporting

• Manage sell-through (ST) reporting across all major wholesale accounts
• Save, download, and chase weekly reports from retail partners
• Input data into internal order management templates
• Analyse weekly sell-through performance, identifying trends across partners, highlighting key wins and risks, and identifying in-season ATS opportunities and stock swap options to drive sales
• Review weekly and overall top and bottom performing styles across accounts and report on findings
• Create and distribute a weekly sell-through update for internal stakeholders
• Share topline performance data with the Senior Wholesale team to support trade packs ahead of sales campaigns and trade calls
• Manage end of season sell-through reporting across all accounts to establish actualised end customer sales

Pricing & Compliance

• Conduct weekly pricing analysis across major accounts to ensure RRPs remain aligned
• Manage retailer compliance requirements across multiple portals
• Upload required documentation including line sheets, order information, imagery, and EANs at order placement and pre delivery stages

Wholesale Administration

• Support day to day wholesale administration tasks
• Maintain Excel reporting, including use of VLOOKUPs, formulas, pivot tables, and conditional formatting
• Check orders and purchase orders for accuracy
• Review invoices and coordinate with the Finance team where required

Key Skills and Experience

• Strong organisational skills with exceptional attention to detail
• Advanced Excel skills, including VLOOKUPs, pivot tables, formulas, and reporting
• Strong analytical mindset with the ability to interpret data and identify opportunities
• Excellent communication skills and ability to work across multiple teams
• Experience managing multiple deadlines in a fast paced environment
• Previous experience in wholesale, retail operations, merchandising, or administration preferred
• Proactive, adaptable, and solutions-focused approach

This is an exciting opportunity for someone who enjoys both analytical reporting and operational coordination, and wants to play a key role in supporting business growth across wholesale and retail channels.