Senior Secretary Full Time NEW

As a Senior Secretary within our Assembly, Test & Overhaul (ATO) department, you will provide high-level administrative support to functional leadership, enabling the smooth running of day-to-day operations within a fast-paced manufacturing environment.

You will act as a trusted partner to senior managers and their teams, managing complex schedules, coordinating global travel, and supporting key communications and documentation. With a proactive and organised approach, you will play a key role in ensuring operational efficiency while maintaining a high level of professionalism, discretion, and attention to detail.

How You’ll Make an Impact

• Provide comprehensive administrative support to senior managers, including complex diary management, long-term planning, and email coordination.
• Coordinate and manage global travel arrangements, including flights, accommodation, visas, and detailed itineraries, ensuring compliance with company policies.
• Act as a key point of contact for internal and external stakeholders, coordinating high-level meetings, visits, and events.
• Produce and maintain high-quality documents, presentations, and reports using Microsoft Office tools.
• Manage document control processes, ensuring accuracy, organisation, and accessibility of records.
• Process and manage expenses in a timely and accurate manner using company systems.
• Support departmental communications using internal platforms and digital tools
• Manage procurement of office supplies and support operational needs using company systems such as Ariba.
• Identify and implement improvements to administrative processes, systems, and tools to enhance efficiency.
• Provide support across the wider administrative team, including onboarding and training of new colleagues.

What You Bring

• Proven experience in a senior administrative or executive assistant role, ideally within a dynamic or manufacturing environment.
• Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• strong experience managing complex diaries, global travel coordination, and stakeholder engagement at senior levels
• Excellent organisational skills with the ability to manage multiple priorities and work to tight deadlines
• High attention to detail, particularly in document preparation, proofreading, and data management.
• Strong communication skills, with the ability to confidently and diplomatically interact at all levels.
• Proactive, resilient, and resourceful approach with strong problem-solving capability.
• Ability to handle confidential information with discretion and professionalism.
• Experience with procurement systems (e.g. Ariba) and expense management tools is advantageous.
• Minimum of 4 GCSEs (or equivalent), including English and Maths.

About The Team

Our Gas Services division offers Low-emission power generation through service and decarbonization. Zero or low emission power generation and all gas turbines under one roof, steam turbines and generators. Decarbonization opportunities through service offerings, modernization, and digitalization of the fleet.

Who is Siemens Energy?

At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world’s electricity generation.

Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

Find out how you can make a difference at Siemens Energy:

https://www.siemens-energy.com/employeevideo

Our Commitment to Diversity

Lucky for us, we are not all the same. Through diversity, we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character, no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.

Rewards/Benefits

• 26 days holiday, increasing to 29 days with time served.
• Access to a flexible benefits portal for private medical cover, cycle-to-work schemes, and more.
• A class-leading adjustable pension scheme.
• Opportunities for career development and continuous learning.
• The chance to work on cutting-edge projects that shape the future of Siemens Energy and manufacturing.