Senior Personal Assistant/Executive Assistant Full Time NEW

About the role
We are looking for a Senior Personal Assistant/Executive Assistant to provide administrative support the Managing Director within the EMEA Retail Capital Markets business, to ensure that their needs and the clients’ needs are always met. Additionally, you will be working as the team PA for seven others ranging from Executive Director to Assistant surveyor.

What you’ll do:

• Provide high quality, proactive administrative support to all Directors and wider team members, acting as a key point of contact.

• Manage complex diaries, scheduling internal and external meetings, recurring team meetings, and client appointments.

• Arrange travel (flights, trains, hotels) and prepare itineraries regularly.

• Liaise confidently with clients, senior stakeholders, and internal teams.

• Ensure the smooth day to day running of the business, anticipating needs and resolving issues proactively.

• Provide cover for other assistants and support ad hoc requests across the wider business.

Financial & Compliance Administration

• Use PeopleSoft to raise invoices, register new projects, and process expense claims.

What you’ll need:

• Excellent organisational skills and attention to detail

• Good interpersonal skills with a professional attitude and confident communicator

• Good IT skills (Word, Excel, MS Outlook and Power Point) with an ability to prepare Microsoft Word reports and PowerPoint presentations to a high standard

• Ability to prioritise and act on own initiative

• Able to work to deadlines and have a flexible approach

• Ability to work autonomously and proactively

• Working in a fast-paced environment

• Good writing skills

• Can be trusted to be discrete with confidential information relating to both projects and the team members

Why CBRE
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values – respect, integrity, service and excellence – and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realise your potential. We welcome all applicants.

Applicant AI Use Disclosure
We value human interaction to understand each candidate’s unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Equal Opportunities
We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age. For information about accommodations we can make during the recruitment process, please visit: https://www.cbre.co.uk/careers/accommodations