Receptionist/Clerical Officer – Sexual Health Full Time NEW

NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.

The Role

The postholder will complete training and induction at our Sandyford Central base. The post forms part of the business support team and provides administrative and secretarial service to the multi-disciplinary team as required. The postholder is expected to work across more than one site.

Within Sexual Health Services you will provide an admin and secretarial service to the multi-disciplinary team. The post involves reception duties, dealing with enquiries through our Telephony system, data input, record management, reception and mail duties.

With a flexible approach, you should possess excellent verbal and written communication skills, be able to priorities workloads, accurately input clinical and non-clinical data and be an effective team player.

The post-holder will also support the generic functions and duties administered within the wider administration and business support section as required over the city.

Band 2 roles are not eligible for sponsorship under the Skilled Worker or Health and Care Worker visa routes.

Duration, Location, and Working Pattern:

• Location based in Sandyford Central
• Permanent Contract
• Full-time position (36 hours per week)
• Shift pattern for this post are Monday 0800-1700, Tuesday Thursday 0800-2000, Friday 0800-1700

Key Responsibilities

• Welcome and assist patients, visitors and service users in a professional, empathetic and non-judgemental manner.
• Deliver a high standard of customer service while always maintaining confidentiality and professionalism.
• Manage high volumes of telephone calls and enquiries efficiently, ensuring patients receive timely, accurate and sensitive support.
• Operate busy contact centre, including booking, rescheduling and cancelling appointments across multiple services.
• Respond appropriately to face-to-face, telephone and email enquiries in line with departmental procedures and escalation processes.
• Accurately input, update and maintain patient records using NaSH, CHI and other NHS systems.
• Coordinate interpreter bookings, patient transport and courier requests where required.
• Support clinic flow by managing waiting area, urgent triage appointments and time-sensitive administrative tasks.
• Produce, scan and process clinical documentation and correspondence to a consistently high standard.
• Maintain electronic filing systems and shared databases using Microsoft Office 365 and SharePoint.
• Assist with the preparation of paperwork, specimen bottles and clinic materials.
• Sort and distribute internal and external mail and deliveries as appropriate.
• Please refer to the job description and person specification for further details.

Knowledge, training, qualifications and/or experience required to do the job:

• Excellent organisational, communication and interpersonal skills.
• Experience managing high call volumes and prioritising competing demands effectively.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively as part of a multidisciplinary team.
• Excellent attention to detail and accuracy.
• Experience using Microsoft Office 365 and electronic patient management systems.
• Ability to manage sensitive and confidential information professionally and discreetly.
• Previous experience within an NHS, healthcare, public sector or busy customer service environment is desirable.
• Previous switchboard or reception experience is desirable.
• Experience of data input and record management is desirable.
• Ability to work in a non-judgemental and patient-centred manner.
• Willingness to undertake training and development opportunities.

What We Offer

We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.

As an NHS Scotland employee, you will be entitled to:

• A minimum of 27 days annual leave, increasing with length of service, plus public holidays
• Membership of the NHS Pension Scheme, including life insurance benefits
• Salary Sacrifice Car Benefit Scheme
• Development opportunities including study bursaries, e-learning and classroom-based courses
• Enhanced pay for working public holidays
• NHS discounts on a wide range of goods and services
• Confidential employee support and assistance, including counselling and psychological therapies

Interested?

If you would like to find out more, we would love to hear from you.

For An Informal Discussion, Please Contact

Nicola Muir Thomson, Business Administration Manager, On 0141 211 8638 or email Nicola.muir6@nhs.scot

Details on how to contact the Recruitment Service and the Recruitment Process:

This post may close early due to the volume of response. Please submit your application form as soon as possible. Due to the volume of applications that we receive, we will not be able to provide shortlisting feedback.

AI tools like ChatGPT or Copilot can be great for planning and preparing your application, but your answers must be your own.

• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand you, not an AI tool.

From 1 April 2026, the Agenda for Change full-time working week will reduce from 37 hours to 36 hours. Part-time working hours will be reduced on a pro-rata basis. A corresponding increase in the hourly rate will apply, ensuring that overall pay remains unchanged.

NHS Greater Glasgow and Clyde (NHSGGC) recognises the importance of work-life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full-time hours can be accommodated, and where the tenure is listed as “various”, we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.

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