Receptionist / Building Manager Full Time NEW

Position Title: Receptionist/Building Manager

Location: The Leeming Building, Leeds City Centre

Job Summary:

The Receptionist/Building Manager will be responsible for overseeing the day-to-day operations and maintaining a welcoming environment at The Leeming Building. This role involves managing reception duties, ensuring the upkeep of common areas and kitchens, coordinating shared meeting rooms, and providing support for various building-related activities.

£22,000 – £24,000 per annum FTE

Key Responsibilities:

Reception Duties:

• Greet visitors, tenants, and contractors in a professional and courteous manner.
• Handle incoming calls, emails, and inquiries promptly and effectively.
• Manage visitor sign-ins, issue visitor badges, and ensure building security protocols are followed.

Building Operations:

• Maintain cleanliness and tidiness of common areas, including lobbies, corridors, and kitchens.
• Monitor and restock office supplies in common areas as needed.
• Coordinate with cleaning staff to ensure high standards of cleanliness are maintained.

Meeting Room Coordination:

• Manage the booking schedule for shared meeting rooms.
• Set up meeting rooms with necessary equipment and refreshments as requested.
• Ensure meeting rooms are clean and organized after each use.

Tenant and Contractor Support:

• Assist tenants with inquiries, service requests, and general support.
• Coordinate with contractors for repairs, maintenance, and deliveries.
• Monitor contractor activities, ensuring compliance with building policies and safety regulations.

Vacant Office Management:

• Assist in organizing and conducting viewings of vacant office spaces.
• Maintain knowledge of available office units and their features.
• Support leasing activities by providing information to potential tenants.

Administrative Support:

• Assist with administrative tasks such as mail handling, courier services, and document management.
• Maintain accurate records of building visitors, contractors, and service providers.
• Support property management with data entry and reporting as required.

Desired Skills and Qualifications:

• Proven experience in a receptionist or customer service role, ideally within a commercial or office environment.
• Strong communication skills and a professional demeanor.
• Ability to multitask and prioritize tasks effectively in a dynamic environment.
• Excellent organizational skills with attention to detail.
• Proficiency in basic computer applications (e.g., MS Office, email systems).
• Knowledge of building operations, facilities management, or property management is an advantage.

Experience: Receptionist: 1 year (required)

Language: English (required)

Working Conditions:

• Position based at The Leeming Building, Leeds City Centre.
• Office hours are 8 am – 2pm
• Ability to occasionally lift or move items up to 20 pounds.

Application Process:

• Interested candidates should submit a resume and cover letter outlining their qualifications and interest in the position.
• Interviews will be conducted on a rolling basis.