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We are looking for a Receptionist and Administration Assistant to join our expanding team, you will be the welcoming face to parents and visitors and provide support to the Managers in the daily operational tasks.
Role: Receptionist and Administration Assistant
Hours: 40 hours per week. Full time, permanent, Monday to Friday (all year)
Skills/Experience:
- Excellent customer service and communication skills
- Experience of working in a child-focused environment
- Excellent English (written and verbal) and numeracy skills.
- Excellent Microsoft Word and Excel skills, with experience of using other Microsoft Office applications.
- Experience with IT systems for email/diary management/record-keeping etc.
- Demonstrable ability to prioritise and organise work to meet competing deadlines.
- Demonstrable ability to work under your own initiative and as part of a team.
Duties:
- Providing administrative support for the Nursery team.
- Responsibility for answering all telephone enquires that come through to reception in a timely and professional manner and passing them onto the relevant team.
- Responding to emails in a timely and professional manner and passing them onto the relevant team.
- Assisting the Nursery Managers with other office duties as requested.
- Maintaining strict confidentiality and following all GDPR processes of the Nursery.
- Organising the Nursery diary ensuring that Managers and Senior Educators are aware of their daily appointments.
- Organising and supervising the annual maintenance requirements and contractors and maintaining records as appropriate.
- Ordering supplies and updating stock records.
- Reporting to Nursery Manager
- Maintaining a well-organised and tidy office
- Maintaining staff and child records using the nursery’s management information system as and when necessary
- Dealing with enquiries from parents, prospective families, and outside organisations
- Photocopying and laminating Nursery materials as required
- Assisting with light housekeeping duties from time to time
Other experience and skills:
- Experience of administration within a school or nursery is an advantage
You will be required to complete our application form and we follow our safer recruitment procedures, which includes carrying out Enhanced DBS checks.
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