QA Documentation Administrator Full Time NEW

QA Administrator – Document Control & Training – Contract with likelihood to extend!

A global pharmaceutical organisation is seeking a QA Admin – Document Control & Training professional to support GxP documentation, records management, and training administration across a highly regulated manufacturing environment. This role sits within the Quality function and reports to the Site Compliance Lead, working closely with GxP Documentation, Record Management and Training Compliance stakeholders globally.

Key Responsibilities

• Controlled Document Management — Maintain controlled document listings and ensure accurate lifecycle management.
• Logbook Oversight — Create, issue, reconcile, and track logbooks and controlled forms.
• Document Workflows — Administer paper and electronic document workflows, including issuance, scanning, filing, and archiving.
• Archival Management — Manage on‑site and off‑site archival of cGMP documentation, including upkeep of the archival room.
• eDMS Support — Support improvements to document types, lifecycles, and workflows within the electronic document management system.
• Good Documentation Practices — Ensure all documentation meets GDP and Data Integrity standards for audit readiness.
• Audit Support — Provide document control and record management support during internal and external audits.
• Training Administration — Issue onboarding and training requirements, track completion, and support training delivery where needed.
• Cross‑Functional Collaboration — Work with global process owners and site teams to improve document control efficiency.
• Performance Metrics — Monitor document control and training KPIs and contribute to Quality Management Review.
• General QA Administration — Support wider QA administrative activities as required.

Required Background

• 3–5 years’ experience in pharmaceuticals or a closely related regulated environment.
• Strong understanding of current Good Manufacturing Practices (cGMP) or the ability to learn quickly.
• Experience with GxP documentation, record management, or training compliance is highly advantageous.
• High attention to detail, strong organisational skills, and comfort working with both paper‑based and electronic systems.

Working Pattern

• Core business hours, Monday to Friday
• Occasional overtime depending on business needs

About Planet Pharma:

Planet Pharma is an American parented Employment Business/Agency that provides global staffing services with its head-quarters in Chicago and our EMEA regional office located in Central London. We have invested significantly in creating a robust international platform that enables us to work compliantly in 30+ countries with a current network of 2500+ active contractors globally as well as a very strong permanent / direct hire recruitment offering.

Our specialist knowledge and close relationships with our clients and the wider industry really makes us unique in our field. Just recently we were recognised by FORBES as the 17th best professional staffing firm, and have won multiple awards from industry accredited bodies for our commitment to excellence and service delivery. We have extensive functional expertise including: Regulatory Affairs, Pharmacovigilance, QA, QC, Submissions experts, Clinical development, Quality, Biostatistics, and Medical Affairs / Writing.

We are an equal opportunities Recruitment Business and Agency. We welcome applications from all suitably qualified candidates regardless of their race, sex, disability, religion/belief, sexual orientation or age.

www.planet-pharma.com