Purchasing Coordinator Full Time

Company Description HRH International Exports Ltd has supplied British grocery and confectionery products worldwide since 1987. The company operates across export, UK retail and wholesale, labelling, and warehousing, serving customers from small retailers to large wholesale distributors. HRH focuses on delivering tailored solutions and supply chain services, positioning itself as a value-added partner rather than a straightforward exporter. The business specializes in efficiently loading 20- and 40-foot containers, maximizing space to reduce costs. HRH also takes care to assemble, wrap, and stack pallets securely to minimize damage in transit and uphold product quality.

Role Description This is a full-time, on-site Purchasing Coordinator role based in Burscough. The Purchasing Coordinator will manage the end-to-end purchasing process, including raising and tracking purchase orders, maintaining supplier records, and ensuring timely delivery of goods. Responsibilities include monitoring stock levels, analyzing purchasing data, and supporting demand planning to ensure product availability for export, retail, and wholesale operations. The role involves liaising with suppliers to obtain quotes, negotiate pricing and terms within guidelines, and resolve delivery or quality issues. The Purchasing Coordinator will also collaborate closely with warehousing, logistics, and sales teams to align purchasing activities with customer orders and container loading schedules, while maintaining accurate documentation and adhering to company procedures.

Key Responsibilities

Purchasing & Supplier Coordination

• Raise and manage supplier purchase orders
• Liaise daily with UK food and drink manufacturers and wholesalers
• Monitor supplier stock availability, shortages, and lead times
• Chase outstanding deliveries and resolve supply issues proactively
• Build strong working relationships with suppliers and logistics partners
• Compare supplier pricing and identify cost-saving opportunities

Stock & Order Planning

• Coordinate stock purchasing in line with customer demand and export schedules
• Work closely with sales and warehouse teams to ensure product availability
• Assist with forecasting and planning high-volume export orders
• Monitor stock levels and highlight potential shortages or overstocks
• Ensure accurate product and pricing data is maintained internally

Commercial & Administrative Support

• Maintain accurate purchasing records and spreadsheets
• Analyse pricing, margins, and supplier promotions
• Support management with reporting and operational analysis
• Assist with product setup, documentation, and supplier information
• Help improve internal systems and operational efficiency

Communication & Problem Solving

• Act quickly to resolve supplier delays, stock discrepancies, or logistical issues
• Communicate clearly with internal departments to keep operations running smoothly
• Work under pressure while maintaining strong attention to detail
• Take ownership of tasks and proactively identify improvements

Skills & Attributes

We are looking for someone who is:

• Highly organised with strong attention to detail
• Comfortable working with numbers, spreadsheets, and large datasets
• Motivated, proactive, and eager to learn
• Able to manage multiple priorities simultaneously
• Commercially aware with good problem-solving ability
• Confident communicating with suppliers and colleagues
• Able to work independently and use initiative

Qualifications

• Strong knowledge of purchasing processes and practical experience in purchasing or procurement roles.
• Ability to create, manage, and reconcile purchase orders with accuracy and attention to detail.
• Analytical skills to review stock levels, purchasing data, and supplier performance and to support cost-effective decisions.
• Understanding of procurement best practices, including supplier coordination and basic negotiation within set parameters.
• Previous experience in FMCG, food, grocery, or export environments is beneficial.
• Proficiency with MS Office and familiarity with ERP or inventory management systems is an advantage.
• Effective communication skills and the ability to work collaboratively with cross-functional teams.
• Strong organizational skills, reliability, and the ability to manage multiple priorities in a fast-paced setting.

What We Offer

• Competitive salary of £30,000 – £32,000+ depending on experience
• Strong future earning potential for high performers
• Full training and development
• Exposure to international trade and global supply chains
• A varied and fast-paced role with real responsibility
• Supportive small-team environment
• Long-term progression opportunities within a growing company

Additional Information

Ability to commute/relocate

Applicants should be able to reliably commute to Burscough / Ormskirk or plan to relocate before starting work.

If this opportunity sounds like a good fit, we’d love to hear from you.

Please submit your CV and a short covering letter to peter@hrh-international.com outlining your interest in the role.

Interviews will take place End of June / Beginning of July, with an ASAP start available.