Private/Executive Assistant Full Time

This is not a traditional assistant role. The successful candidate will become the principal’s operational right hand, managing a fast-moving and ever-evolving remit spanning executive support, financial coordination, lifestyle management, travel, advisers, household operations, and strategic projects. We are seeking someone sharp, ambitious, eager to learn, digitally savvy and commercially astute — a natural problem-solver who takes ownership, works proactively, and operates with excellent judgement, ensuring nothing is missed.

Key Responsibilities

Executive Support

• Full management of inbox, diary, calendar, meetings, and shifting priorities
• Scheduling across multiple time zones and resolving conflicts seamlessly
• Preparing summaries, briefing notes, correspondence, and follow-up actions
• Tracking deadlines, renewals, subscriptions, and outstanding matters

Travel & Lifestyle

• Managing all business and personal travel, visas, itineraries, and reservations
• Coordinating appointments, memberships, wellness, grooming, and personal logistics
• Handling gifting, wardrobe requests, sourcing, purchases, returns, and deliveries
• Ensuring all arrangements reflect quality, discretion, and strong taste
• Occasional travel with the Principal is required

Finance & Advisers

• Liaising with banks, brokers, lawyers, accountants, and other advisers
• Managing KYC, documentation, payments, invoices, expenses, and statements
• Tracking deadlines, requests, and ensuring timely completion of actions
• Supporting transactions and asset purchases under direction

Corporate & Personal Administration

• Maintaining records across personal and corporate entities
• Tracking filings, renewals, compliance deadlines, and governance calendars
• Organising contracts, official documents, and key reference materials
• Supporting wider business interests with day-to-day administration

Property & Household

• Coordinating household staff, contractors, maintenance, and service providers
• Managing repairs, furnishing, utilities, supplies, and household budgets
• Supporting new property setups, moves, and residential projects

Research & Projects

• Conducting research, comparisons, and concise recommendations
• Supporting acquisitions, suppliers, investments, and special projects
• Coordinating logistics for vehicles, property, collectibles, and other assets
• Identifying risks, opportunities, and efficiencies in advance

Relationship Management

• Tracking key dates, birthdays, anniversaries, and important follow-ups
• Supporting gifting, acknowledgements, and external communication where required
• Representing the principal professionally and discreetly at all times

Candidate Profile

• Prior experience supporting a founder or entrepreneur, min 3 – 5-year experience
• Tech savvy, digitally astute, advanced AI user – essential

• Exceptional organisational skills with meticulous attention to detail
• Strong written and verbal English
• Professional, polished, and emotionally intelligent
• Highly discreet with unquestionable integrity
• Calm under pressure and comfortable in a fast-paced environment
• Naturally proactive with a strong sense of ownership
• Resourceful and persistent in finding solutions
• Comfortable coordinating across finance, legal, household, and lifestyle matters
• Strong aesthetic judgement and taste across travel, hospitality, gifting, and presentation
• Able to work independently while knowing when to escalate matters appropriately

Package

Salary: AED 25,000 – 35,000 per month (DOE)

Location: Dubai, UAE

ASR177604

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