Personal Assistant to the CEO Full Time

About You

We are seeking a highly organized, proactive, and dependable Personal Assistant (PA) to provide direct day-to-day support to the Chief Executive Officer (CEO). The ideal candidate will ensure the CEO’s schedule, communications, and administrative tasks are managed efficiently and seamlessly.

This role is hands-on and execution-focused, requiring strong attention to detail, flexibility, and the ability to manage multiple priorities in a fast-paced environment. Discretion and professionalism are essential, as you will handle sensitive and confidential information.

Key Responsibilities

• Manage and maintain the CEO’s daily calendar, scheduling meetings, calls, and appointments
• Coordinate and organize day-to-day activities to ensure smooth time management
• Screen and manage incoming communications, including emails, calls, and requests
• Assist with drafting basic correspondence and responses on behalf of the CEO
• Remind and follow up on meetings, deadlines, and commitments
• Arrange travel bookings, accommodation, and itineraries as required
• Prepare basic meeting materials and ensure logistics are in place
• Take notes or minutes when required and track action items
• Maintain organized filing systems, records, and documentation
• Support expense tracking and administrative tasks for the CEO
• Liaise with internal teams to coordinate schedules and meeting requirements
• Assist in organizing meetings, internal discussions, and ad hoc tasks
• Provide general administrative support to ensure the CEO’s day runs efficiently
• Handle confidential information with care and professionalism

What We’re Looking For

• Bachelor’s degree or relevant administrative experience
• At least 3 years of experience as a Personal Assistant or in a similar administrative role
• Strong command of English (written and verbal)
• Proficiency in Google Workspace (Docs, Sheets, Calendar, Drive)
• Strong organizational and time management skills
• Ability to multitask and prioritize effectively
• High level of discretion, reliability, and professionalism
• Proactive and adaptable mindset

Why Join Us?

At Kayana, you’ll be part of a fast-growing global company where your contributions will make a direct impact.

We offer:

• A clear path for career growth
• Direct exposure to senior leadership
• A fast-paced and dynamic working environment
• A culture that values accountability, ownership, and efficiency

Starting salary at 40K GBP annual depending upon experience