Operational Support Manager Full Time NEW

The ONS operates a flexible hybrid working model across the UK, with colleagues linked to one of our contractual locations working between office and remote throughout the week. The locations for this role are Newport, Titchfield (Fareham)

All colleagues on office-based contracts should be working primarily in their contractually allocated site for at least 40% of their working time.

The induction process for the role will be conducted in person.

Job Summary

Do you have excellent communication and organisational skills? Have you got a good eye for detail? If so, this might be the role for you!

The Office for National Statistics (ONS) is the UK’s largest producer of official statistics, covering a range of key economic, social and demographic topics. These include measuring changes in the value of the UK economy, estimating the size, geographic distribution, and characteristics of the population, and providing indicators of price inflation, employment, earnings, crime, and migration.

Social Surveys Directorate (SSD) Is The Largest Directorate In ONS, Comprising 2000 Colleagues, Including The Field Communities, Split Across Six Divisions:

Social Surveys Field Collection (SSFC)

Social Surveys Telephone and Ports Collection (SSTPC)

Social Surveys Research and Production (SSRP)

Social Surveys Strategy, Research and Innovation (SSRI)

Social Surveys Transformation (SST)

Social Surveys Central Division (SSCD)

This post sits within Social Surveys Telephone and Ports Collection (SSTPC) division which encompasses the International Passenger Survey community, who are based at airports, seaports, and international train stations across the UK, and the Telephone Operations community, which is based within our HQ offices.

The division also incorporates the Survey Enquiry Line, who support field interviewers and the public who call in requesting assistance, and the Survey Validation team who undertake critical coding and editing work.

The Operational Delivery Profession (ODP) is the largest profession in the Civil Service. ODP’s 200,000+ members work in a wide range of operational delivery roles across government, providing essential services that support and protect UK citizens at home and overseas. They help to make ONS a great place to work.

As a member, ODP supports you by providing learning and development opportunities, career pathways, tools and resources to help develop your skills and progress your career. This is an exciting opportunity to join a modern, innovative and inclusive Civil Service profession that sits at the heart of public service delivery.

Job Description

Within this role there are multiple elements to provide a diverse lens to continuous improvement and training. You will play a key role in supporting the Telephone Services business area, transforming it’s existing operational processes, incorporating opportunities available through new technology and systems, all in line with customer needs. You will be expected to understand the operation end-to-end, spot inefficiencies, and implement sustainable solutions.

You will support on workforce planning, including supply-demand modelling and rota optimisation, ensuring resources align with survey requirements. You will be responsible for administrative tasks, operational management, and ensuring the effective running of operational services in the Telephony department.

Strong coaching skills are desired to develop managers and embed a performance-driven culture.

Management Information (MI) will be used as a supporting tool for decision-making, not as the primary focus.

Responsibilities

• Manage agenda coordination, meeting schedules and completion of notes & actions, ensuring the key actions are managed and monitored through agreed systems.
• Record and ensure appropriate management of operational delivery risks.
• Build and maintain good working relationships across forums to provide support to colleagues.
• Manage the inbox and housekeeping of associated SharePoint sites.  
• Develop and maintain subject matter expertise where needed of ONS Systems.
• Work collaboratively with teams to enable system and data changes.
• Seek opportunities for continuous improvement of processes and systems.
• Develops and manages issues escalation process, tracking issues through to resolution working with operational teams.

Within this role there are multiple elements to provide a diverse lens to continuous improvement and training. You will play a key role in supporting the Telephone Services business area, transforming it’s existing operational processes, incorporating opportunities available through new technology and systems, all in line with customer needs. You will be expected to understand the operation end-to-end, spot inefficiencies, and implement sustainable solutions.

You will support on workforce planning, including supply-demand modelling and rota optimisation, ensuring resources align with survey requirements. You will be responsible for administrative tasks, operational management, and ensuring the effective running of operational services in the Telephony department.

Strong coaching skills are desired to develop managers and embed a performance-driven culture.

Management Information (MI) will be used as a supporting tool for decision-making, not as the primary focus.

Responsibilities

• Manage agenda coordination, meeting schedules and completion of notes & actions, ensuring the key actions are managed and monitored through agreed systems.
• Record and ensure appropriate management of operational delivery risks.
• Build and maintain good working relationships across forums to provide support to colleagues.
• Manage the inbox and housekeeping of associated SharePoint sites.  
• Develop and maintain subject matter expertise where needed of ONS Systems.
• Work collaboratively with teams to enable system and data changes.
• Seek opportunities for continuous improvement of processes and systems.
• Develops and manages issues escalation process, tracking issues through to resolution working with operational teams.

Person specification

This role aligns to the ODP Cross Government Operations Manager role profile – Operational Delivery Profession:

Essential Criteria

• Communicates and builds relationships across teams to deliver excellent service, quality and performance.
• Provides clear direction to team members to deliver successful outcomes in challenging circumstances.
• Identifies problems and supports others to identify problems and encourages the generation of solutions from teams.
• Highlights trends or risks through data analysis which could impact service delivery or stakeholders.
• Understands complex information and is able to make the right decision at the right time often under pressure. 

Behaviours

We’ll assess you against these behaviours during the selection process:

• Changing and Improving
• Delivering at Pace
• Communicating and Influencing
• Managing a Quality Service

Alongside your salary of £34,587, Office for National Statistics contributes £10,019 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

The Office for National Statistics is part of the Civil Service, and as such we share a number of key benefits with other departments, whilst also having our own unique offerings to support our valued colleagues across the organisation.

Whether you are hearing about us for the first time or already know a bit about our organisation, we hope that our careers site will give you a great insight into the benefits and facilities available to our colleagues, and our fantastic working culture.

Inclusion & Accessibility

At ONS we are always looking to attract the very best people from the widest possible talent pool, and we are proud to be an inclusive, equal opportunities employer. As a Disability Confident Leader we’re committed to ensuring that all candidates are treated fairly throughout the recruitment process.

As part of our application process, you will be prompted to provide details of any reasonable adjustments to our recruitment process that you need. If you would like to discuss any reasonable adjustments before applying, please contact the recruitment team in the first instance.

If you would like an accessible version of any of the attachments or recruitment documents below or linked to in this advert, please contact the recruitment team who will be happy to assist.

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Visa Sponsorship:

ONS are unable to offer visa sponsorship for this role. Applicants are expected to hold a valid right to work in the UK when employment commences. If you are applying on a time-limited visa, this will need to be valid for at least 18 months.

To work at the ONS, candidates must meet both UK right to work and security clearance requirements (where applicable).

If you are unsure whether you meet the appropriate right to work or security clearance eligibility criteria, please refer to the guidance on Gov.uk or contact the recruitment email provided in the advert before applying. Failure to meet these requirements will result in your application being rejected and employment offers being withdrawn.

Applicant Support

Number of Stages: 3 stage process

Stage 1: Civil Service Management Judgement Test

Stage 2: Application

Stage 3: Interview

Stage 1 – Civil Service Management Judgement Test

Upon submission of Part 1 your application form you will be sent an invitation to complete Civil Service Management Judgement online test.

There will be full instructions on how to complete each test including an opportunity to practice before undertaking the actual test. These tests are not time limited.

If you pass a test, you will then receive a further invite to complete each subsequent test if there is more than one for this vacancy. If you fail a test your application will not proceed to the next stage.

If you pass all tests for this vacancy, you will be invited to complete the final stage of your application, this is where you will provide information such as your work history. Skills and experience and Personal Statement.

Stage 2 – Application

The assessment process at the application stage will be based on your work history, skills, experience, and personal statement. It is important that your application is tailored to highlight the skills, knowledge, and experience relevant to the role.

A personal statement is required at application stage, the maximum wordcount allowed is 1250, which should not be exceeded. You should provide evidence for each essential skill criterion listed in the person specification. As these criteria are scored, it is advisable to give clear examples for each one, including the impact of your actions, ideally utilising the STAR technique (Situation, Task, Action, Result).

Please note that Success Profiles Behaviour examples are not required at this stage of the application process.

When a high volume of applications are received, the sift pass mark may be adjusted. Candidates will be invited to interview based on their merit order, with those achieving the highest scores being prioritised. Applicants who score below the adjusted pass mark but still pass will be placed on hold and may be invited to interview at a later date.

Stage 3 – Interview

If invited to interview, you will be assessed using techniques aligned with the Civil Service Success Profiles framework, covering all behaviours listed in the job advert and any required technical skills.

Interviews will be held via Microsoft Teams.

Our main locations are Newport (South Wales), Titchfield.

A reserve list may be held for a period up to 12 months from which further appointments may be made.

The Sift will be conducted from: 03/062026

Interviews will be conducted from: 17/06/2026

For the full terms and conditions of the post, please see attachment.

Feedback will only be provided if you attend an interview or assessment.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Security

Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This Job Is Broadly Open To The Following Groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact :

• Name : recruitmentoperations@ons.gov.uk
• Email : recruitmentoperations@ons.gov.uk

Recruitment team

• Email : recruitmentoperations@ons.gov.uk

Further information

If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact recruitment.complaints@ons.gov.uk. If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission