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Company: Intellego Education
Location: London (Oxford Circus)
Working Pattern: Office-based, 4–5 days per week
Contract Type: Permanent
Salary: Competitive
Start Date: August / September 2026
About Intellego Education:
Intellego Education is a European-focused owner and operator of private international schools. Backed by H.I.G. Capital, a leading global alternative investment firm with over $74 billion of capital under management, Intellego is building a portfolio of best-in-class international schools across major European cities.
Intellego seeks to be the partner of choice for exceptional schools that are committed to retaining their individual ethos. It is an ambitious, fast-growing platform operating at the intersection of education and real estate, and this is an exciting time to join the team as the business continues to scale.
About the Role:
We’re looking for a proactive and highly organised Office Manager / Administrator to join the Intellego team in London from August/September 2026. This is a hands-on role at the heart of the business — you’ll be the person who keeps things running smoothly, ensuring the office environment is well managed, diaries are coordinated, and day-to-day operations stay on track.
You’ll work closely with colleagues across the team, acting as a central point of coordination for workstreams, scheduling, and office logistics. If you’re someone who thrives on bringing order to busy environments and takes pride in making things work seamlessly behind the scenes, we’d love to hear from you.
Key Responsibilities:
Office Management:
• Maintain a well-organised, professional, and welcoming office environment.
• Manage office supplies, equipment, and relationships with building management and external vendors.
• Oversee facilities-related matters including maintenance, health and safety compliance, and general upkeep.
• Coordinate incoming and outgoing post, deliveries, and couriers.
Diary and Schedule Coordination:
• Manage and coordinate diaries across the team, scheduling meetings, calls, and appointments efficiently.
• Anticipate and resolve scheduling conflicts, ensuring key stakeholders are well prepared for engagements.
• Arrange meeting rooms, video conferencing, and any associated logistics.
Workstream Coordination:
• Support the coordination of internal workstreams, helping to track progress, deadlines, and deliverables.
• Prepare agendas, take meeting notes, and follow up on action items to keep projects moving.
• Act as a central point of contact for internal communication and coordination across the team.
Administration:
• Handle general administrative tasks including document management, filing, and data entry.
• Assist with travel arrangements and expense processing as needed.
• Support onboarding of new team members, ensuring they have everything they need from day one.
• Assist with ad hoc projects and tasks as the needs of the business evolve.
About You:
• Proven experience in an office management, administration, or executive assistant role.
• Exceptional organisational skills with strong attention to detail.
• Confident managing multiple diaries and competing priorities in a fast-paced environment.
• A proactive, can-do attitude — you spot what needs doing and get on with it.
• Strong written and verbal communication skills.
• Comfortable with common office tools (e.g. Microsoft Office, Google Workspace, scheduling and project management software).
• Discreet and professional, with the ability to handle sensitive information appropriately.
What we offer:
• A central London office location.
• The opportunity to play a pivotal role in a fast-growing, investor-backed platform.
• A collaborative and supportive values-driven team environment.
• Competitive benefits package.