Office Coordinator – Part-Time Full Time NEW

Are you the go-to person who keeps everything running smoothly? At Expleo UK, we’re looking for a proactive and organised Office & Facilities Coordinator to be the heartbeat of our Belfast office. From managing supplies and post to supporting events and senior leadership, this is a dynamic role where no two days are the same.

If you thrive in a fast-paced environment, love keeping things in order, and enjoy being the friendly face of the office, we’d love to hear from you!

What’s in It for You?

• Be the Backbone of the Office – Your work keeps our teams productive and our space welcoming
• Collaborative Culture – Work closely with senior management, HR, and operations teams
• Variety & Impact – From travel support to health & safety, your role touches every part of the business
• Career Growth – Opportunities to grow into facilities, operations, or executive support roles
• Supportive Environment – Join a team that values initiative, ownership, and continuous improvement

Responsibilities

• Manage and restock office supplies including stationery, cleaning materials, and consumables
• Liaise with building management and office teams for shredding, storage, and disposal
• Handle incoming/outgoing mail, deliveries, and courier collections (e.g., laptops)
• Oversee building access and desk allocation for employees and visitors
• Book meeting rooms and support internal/external events coordination
• Answer office landline and direct calls professionally
• Raise purchase orders and process invoice payments
• Support travel arrangements and logistics for staff
• Assist with health and safety compliance and reporting
• Maintain intranet pages related to office operations
• Support office inductions for new joiners
• Provide general support to senior management and leadership teams

Qualifications

• No formal degree required – we value experience and attitude
• Health & Safety or Facilities Management certifications are a plus

Essential Skills

• Office coordination, facilities, or administrative support
• Strong organisational skills and attention to detail
• Excellent communication and interpersonal abilities
• Comfortable using Microsoft Office Suite (Outlook, Excel, Teams)
• Experience with purchase orders and basic finance processes
• Ability to multitask and prioritise in a busy environment

Experience

• Experience supporting health & safety or travel logistics
• Familiarity with intranet content management or SharePoint
• Previous experience in a tech or consulting environment
• Knowledge of courier systems or building access tools