Managing Directors’ Personal Assistant Full Time NEW

A pivotal role supporting two Managing Directors acting as a trusted partner, ensuring the efficient day-to-day operation of the MDs’ schedules while enabling them to focus on leadership and delivery across their regions.

This role requires a high level of organisation and discretion, co-ordinating complex diaries, communication across departments, providing critical administrative and project support aligned to business priorities. You will be a key point of contact internally and externally, always acting with professionalism with a collaborative mindset with the ability to build trusted relationships across all levels

General Responsibilities:

Executive Support

• Provide full diary and email management for both Managing Directors, including prioritising emails, scheduling meetings, site visits, and travel arrangements
• Act as the first point of contact, screening calls, emails, and correspondence
• Prepare agendas, presentations, reports, and briefing documents
• Take minutes in meetings and track actions to completion Coordination & Communication
• Liaise with internal departments
• Coordinate communication between senior stakeholders, external partners and clients
• Ensure smooth flow of information across the business Project & Operational Support
• Assist with coordination of key projects, deadlines, and deliverables
• Track progress on developments and management priorities
• Support with reporting on build progress, sales updates, operational KPIs and regional reports. Administrative Duties
• Drafting professional correspondence, including letters, emails, agendas and reports with consistency and accuracy.
• Prepare, submit and manage expenses on behalf of the Managing Directors in line with company policy.
• Organise meetings and off-site visits, including venue arrangements, travel arrangements, refreshments and preparation of meeting materials
• Arrange and create Project Review packs on a monthly basis, plus any other packs as necessary.
• Maintain accurate records and ensure all relevant documents are filed and accessible. Confidentiality & Discretion
• Handle sensitive information with the highest level of confidentiality
• Act with professionalism and integrity at all times

Requirements:

• PA experience at Director or Board Level
• Minute taking and Board pack preparation
• Written and Verbal Communication
• NVQ qualification
• Flexible and adaptable approach

Hill Expects Every Employee to:

• Work as one team across Hill, valuing collaboration and mutual support
• Uphold our reputation by role-modelling consistent behaviours at all times and to all stakeholders
• Stay agile—be ready to adapt, problem-solve, and keep momentum in a changing environment
• Take pride in your work and aim to leave a lasting, positive impact in everything you do
• Understand and follow all company policies, completing required training
• Actively champion and demonstrate Hill’s values: Ambition, Collaboration, Impact, Agility

Apply today to find out more and for more project information