Maintenance Billing Coordinator Full Time

Vista is the world’s leading global business aviation company, providing worldwide business flight services through its network of subsidiaries and a team of over 4,000 experts. A global group headquartered in Dubai, Vista integrates a unique portfolio of companies to offer asset-free services that cover all key aspects of business aviation, including guaranteed and on-demand global flight coverage, subscription and membership solutions, and trading and management services.

A career at Vista means stepping into an environment where you’re trusted with real autonomy and responsibility from day one. Whether you’re keeping our aircraft airworthy, flying our clients across the globe, or working in one of our corporate teams, you’ll move fast, deliver impact quickly, and grow through hands‑on learning and close collaboration within a supportive global community. You’ll play an active role in shaping a transforming organization by improving processes, challenging norms, and driving meaningful change. And throughout, you’ll take pride in making the impossible possible for a worldwide client base. Together you’ll build something extraordinary alongside colleagues who navigate challenges together, celebrate progress, and consistently raise the bar.

Your Responsibilities

Responsible for a group of assigned Aircraft owners. The role requires processing of maintenance invoices correctly in line with contracted rates and conditions. Issuing monthly statements on a timely basis and liaising with the CAMO office on billing related issues. There is an out of business hours on call service to support the business 24/7.

• Raising of Maintenance Invoices to Aircraft Owners.
• Reviewing, calculating, adding or adjusting specific additional costs to the invoices.
• Generate and send out statements to designated owners.
• Responding to Owner queries regarding invoices and working with CAMO to resolve issues as required.
• Building and maintaining relationships with owners and their representatives, facilitating service excellence.
• When required, attending internal and external meetings to discuss any billing related questions or queries.
• Supporting the Accounts Receivable function in the timely receipt of payments.
• Creating reports on maintenance activity and other statistics as required by owners and their representatives.

Perform any other tasks reasonably required to be undertaken in accordance with the instructions of the Reporting Manager

Required Skills, Qualifications, And Experience

• Minimum 2 years’ experience invoicing/billing function.
• German speaking advantageous but not essential.
• Demonstrate superior attention to detail, intermediate Excel skills and experience in client focussed analytical commentary.
• Prior experience with luxury brand or exposure to HNWI clients highly beneficial and preferred.
• Demonstrate a strong self-motivated approach and understanding of variable levels of urgency.
• You enjoy working in a highly pressured, dynamic, entrepreneurial environment, keen to engage as required by a growing business.
• Excellent verbal and written communications skills; experience in cross functional collaboration is beneficial.
• Prior experience with SAP accounting software is beneficial.