Legal EA Full Time NEW

About Norstella:

At Norstella, our mission is simple: to help our clients bring life-saving therapies to market quicker—and help patients in need.

Founded in 2022, but with history going back to 1939, Norstella unites best-in-class brands to help clients navigate the complexities at each step of the drug development life cycle —and get the right treatments to the right patients at the right time.

Each Organization (Citeline, Evaluate, MMIT, Panalgo, The Dedham Group) Delivers Must-have Answers For Critical Strategic And Commercial Decision-making. Together, Via Our Market-leading Brands, We Help Our Clients

• Citeline – accelerate the drug development cycle
• Evaluate – bring the right drugs to market
• MMIT – identify barrier to patient access
• Panalgo – turn data into insight faster
• The Dedham Group – think strategically for specialty therapeutics

By combining the efforts of each organization under Norstella, we can offer an even wider breadth of expertise, cutting-edge data solutions and expert advisory services alongside advanced technologies such as real-world data, machine learning and predictive analytics.

As one of the largest global pharma intelligence solution providers, Norstella has a footprint across the globe with teams of experts delivering world class solutions in the USA, UK, The Netherlands, Japan, China and India.

Job Description

We are recruiting for an Executive Assistant for the General Counsel. The candidate will report directly in to the General Counsel and will attend the Legal Leadership team. The role requires independent working, great communication skills, confidence presenting, the ability to work collaboratively across the business, meticulous organisation and proactive strategic planning.

Responsibilities

• Full mailbox monitoring & management
• Expenses
• Full diary control
• Organising Board meetings and associated document production
• Comfortable understanding and drafting minutes and legal documents
• Arranging execution of documents
• Cross collaboration with Private Equity shareholders and ELT for VIP meetings
• Frequent international travel logistics
• Creating reports & presentations in PowerPoint
• Planning events (small and large -corporate dinners, team building days, Board dinner and drinks, in office events and training)
• Assisting with ELT meetings in London office (float UK EA to visiting ELT)
• Managing holiday planning and absences for the team
• Answering audit requests
• Providing additional & ad hoc support to the legal team (LLT)
• Arranging professional development for team
• Organising team meetings with internal & external speakers
• Create and monitor PO’s for legal team & review external spend
• Creating guides for the company on new systems/updates/ welcome packs for new starters etc

Qualifications And Experience

• 5 years’ + experience working in a legal department (in-house or PP firms), supporting senior execs (Partners, not associates) in a busy, fast paced environment (ideally magic circle/ silver circle/US firm experience – should be a corporate legal background)
• Law qualifications and degree not essential as long as long as there is sufficient work experience in corporate legal
• Must be skilled with Microsoft office programmes, word, excel, PPT etc
• Knowledge of a CLM system would be a bonus
• Previous experience working in Basware / NetSuite / a similar PO raising software would be desirable
• Able to come in to the office 2 days a week but occasionally more when required from time to time (for ELT meetings, or visiting ELT members)
• 9-5 with flex when required

Our Guiding Principles for success at Norstella: 

01:  Bold, Passionate, and Mission-First  

02:  Integrity, Truth, and Reality 

03:  Kindness, Empathy, and Grace 

04:  Resilience, Mettle, and Perseverance 

05:  Humility, Gratitude, and Learning 

Benefits

• 25 days annual leave, 4 days for volunteering and a personal day
• 5% pension match
• Group Life Assurance (100% employer funded)
• Group Income Protection (100% employer funded)
• Other voluntary benefits such as: Dental, Cash Plan, PMI Excess Cover, Health Screening & Critical Illness

Norstella is an equal opportunity employer. All job applicants will receive equal treatment regardless of race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, physical or mental disability or handicap, medical condition, sex (including pregnancy and pregnancy-related conditions), marital or domestic partner status, military or veteran status, gender, gender identity or expression, sexual orientation, genetic information, reproductive health decision making, or any other protected characteristic as established by federal, state, or local law.

Sometimes the best opportunities are hidden by self-doubt. We disqualify ourselves before we have the opportunity to be considered. Regardless of where you came from, how you identify, or the path that led you here- you are welcome. If you read this job description and feel passion and excitement, we’re just as excited about you.  

All legitimate roles with Norstella will be posted on Norstella’s job board which is located at norstella.com/careers. If a role is not posted on this job board, a candidate should assume the role is not a legitimate role with Norstella. Norstella is not responsible for an application that may be submitted by or through a third-party and candidates should proceed with extreme caution if a third-party approaches them about an open role with Norstella. Norstella will never ask for anything of value or any type of payment during or as part of any recruitment, interview, or pre-hire onboarding process. If you are aware of or have reason to believe a job posting purportedly for a role with Norstella is fraudulent or otherwise not authorized by Norstella, please contact the Company using the following email address: ApplicationHelp@norstella.com.