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At Klaviyo, we value the unique backgrounds, experiences and perspectives each Klaviyo (we call ourselves Klaviyos) brings to our workplace each and every day. We believe everyone deserves a fair shot at success and appreciate the experiences each person brings beyond the traditional job requirements. If you’re a close but not exact match with the description, we hope you’ll still consider applying. Want to learn more about life at Klaviyo? Visit klaviyo.com/careers to see how we empower creators to own their own destiny.About The RoleWe’re looking for a Lead Payroll Analyst to join our Global Payroll team – a high-impact individual contributor role that combines deep payroll expertise with functional leadership. You’ll serve as the subject matter expert and day-to-day guide for our International Senior Payroll Specialist, while personally driving accuracy, compliance, and continuous improvement across our six-country EMEA and APAC payroll footprint.This is an exciting opportunity for an experienced payroll professional ready to step into a lead role – influencing how payroll operates globally, championing automation and AI-driven improvements, and partnering closely with People, Finance, and Tech teams to build a best-in-class function.Job location: London, UK (3 days p/week in-office)Full-time permanent roleWhat You’ll OwnFunctional LeadershipAct as functional lead for international payroll operations across six countries: UK, Ireland, France, Germany, Singapore, and AustraliaProvide day-to-day guidance, quality review, and mentorship to the International Senior Payroll SpecialistServe as the primary escalation point for complex payroll queries, compliance issues, and vendor mattersPartner with the Global Payroll Manager to set team priorities, improve workflows, and ensure consistent delivery across all regionsGlobal Payroll ExecutionOwn end-to-end payroll processing and sign-off for UK and Ireland, ensuring accuracy and on-time delivery every cycleOversee and review payroll delivery for France, Germany, Singapore, and Australia through CloudPay and in-country vendorsManage and validate payroll inputs in Workday, ensuring data integrity from hire to payEnsure full compliance with local payroll legislation, tax law, and statutory requirements across all jurisdictionsFinance & Compliance PartnershipLead payroll reconciliations, variance analysis, and internal controls across all pay cyclesOwn month-end and year-end payroll close activities with accounting partners.Support internal and external audits, providing documentation and analysis as neededCross-Functional CollaborationPartner closely with People Operations, HRBPs, Benefits, Finance, and People Tech to deliver a seamless employee payroll experienceAct as a subject matter expert in cross-functional projects, including system enhancements, benefits integration, and global mobility scenariosInnovation & Process ImprovementIdentify and lead initiatives to streamline, automate, and modernize payroll processesChampion the use of AI tools for data validation, anomaly detection, and payroll reporting insightsDocument processes, build scalable playbooks, and drive standardization across the payroll teamWhat We’re Looking ForYou’re an experienced payroll professional who brings technical depth, a collaborative mindset, and a natural instinct for leading others without needing a formal management title.Required Experience8+ years of payroll experience, with at least 3 years in a multi-country or global payroll environmentDeep expertise in UK and/or Ireland payroll (essential) – you know the legislation, the nuances, and the edge casesHands-on experience with payroll in at least two of the following: France, Germany, Singapore, AustraliaExperience providing guidance, review, or informal leadership to other payroll team membersProven track record of managing complex reconciliations, payroll controls, and compliance reportingSystems & ToolsProficiency with Workday HCM and/or payroll input workflowsExperience with CloudPay or a comparable global payroll aggregator/vendor platformComfort with Excel or Google Sheets for data analysis and payroll reconciliationExposure to or active interest in automation tools and AI applications within payroll or finance operationsSkills & AttributesHigh attention to detail with the ability to manage competing deadlines across time zonesStrong analytical and problem-solving skills – you spot issues before they become problemsExcellent communication skills; able to translate complex payroll topics for non-payroll stakeholdersProactive, self-directed work style with a continuous improvement mindsetOur salary range reflects the cost of labour in the country where the job post is advertised. The base salary offered for this position is determined by several factors, including the applicant’s job-related skills, relevant experience, education or training, and work location.In addition to base salary, our total compensation package may include participation in the company’s annual cash bonus plan, variable compensation (OTE) for sales and customer success roles, equity, sign-on payments, and a comprehensive range of health, welfare, and wellbeing benefits based on eligibility.Your recruiter can provide more details about the specific salary/OTE range for your preferred location during the hiring process.Base Pay Range In Local Currency€68.000—€102.000 EURThis role may require up to 10% travel for purposes such as new hire onboarding, client or partner work if applicable, team meetings, and industry events. Travel is coordinated in advance.Get to Know KlaviyoWe’re Klaviyo (pronounced clay-vee-oh). We empower creators to own their destiny by making first-party data accessible and actionable like never before. We see limitless potential for the technology we’re developing to nurture personalized experiences in ecommerce and beyond. To reach our goals, we need our own crew of remarkable creators—ambitious and collaborative teammates who stay focused on our north star: delighting our customers. If you’re ready to do the best work of your career, where you’ll be welcomed as your whole self from day one and supported with generous benefits, we hope you’ll join us.AI fluency at Klaviyo includes responsible use of AI (including privacy, security, bias awareness, and human-in-the-loop). We provide accommodations as needed. By participating in Klaviyo’s interview process, you acknowledge that you have read, understood, and will adhere to our Guidelines for using AI in the Klaviyo interview Process. For more information about how we process your personal data, see our Job Applicant Privacy Notice.Klaviyo is committed to a policy of equal opportunity and non-discrimination. We do not discriminate on the basis of race, ethnicity, citizenship, national origin, color, religion or religious creed, age, sex (including pregnancy), gender identity, sexual orientation, physical or mental disability, veteran or active military status, marital status, criminal record, genetics, retaliation, sexual harassment or any other characteristic protected by applicable law.IMPORTANT NOTICE: Our company takes the security and privacy of job applicants very seriously. We will never ask for payment, bank details, or personal financial information as part of the application process. All our legitimate job postings can be found on our official career site. Please be cautious of job offers that come from non-company email addresses (@klaviyo.com), instant messaging platforms, or unsolicited calls.By clicking “Submit Application” you consent to Klaviyo processing your Personal Data in accordance with our Job Applicant Privacy Notice. If you do not wish for Klaviyo to process your Personal Data, please do not submit an application. You can find our Job Applicant Privacy Notice here and here (FR).
