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This is a broad, high-responsibility role that goes beyond traditional EA support, combining executive assistance with operations, HR, and office management. The successful candidate will work closely with senior leadership and play a key role in the day-to-day running of the business.
Candidate Profile
We are ideally seeking someone with:
- 5–10+ years’ experience in a similar role within financial services or a professional services environment
- Experience in DFSA regulated firms strongly preferred
- Strong organisational and multitasking skills
- High level of discretion and professionalism
- Ability to work independently and take ownership
- Arabic speaking (advantageous)
- WFH on Friday and all of July & August
- Immediately available
Role Overview – Administrative Manager
Location: Dubai
Reporting to: Senior Management
Role Summary
A broad and hands-on role combining executive support with operational oversight, HR coordination, and office management. The position requires a highly organized and proactive individual who can manage multiple responsibilities across the business.
Key Responsibilities
Executive Support
- Diary and calendar management for senior leadership
- Travel coordination, itineraries, and expense management
- Supporting meetings, board logistics, and internal coordination
Operations & Office Management
- Day-to-day office management and facilities oversight
- Vendor sourcing and management (including real estate, maintenance, and services)
- Business continuity and general operational support
HR & People
- Recruitment support (including coordination with agencies)
- Onboarding and offboarding processes
- Visa processing and renewals
- Health insurance administration and renewals
Compliance & Governance
- Liaising with compliance, auditors, and external advisors
- Supporting regulatory requirements (DIFC/DFSA and CMA where applicable)
- Assisting with policy and procedure updates
Data Protection
- Supporting data protection processes and working with external Data Protection Officer
- Maintaining records and assisting with annual reviews
CSR & Initiatives
Managing and coordinating CSR initiatives and partnerships