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Full job description
Band 3 – Gynaecology Admissions Admin Assistant, Admissions
Band 3
Main area
Admissions
Grade
Band 3
Contract
Permanent
Hours
- Full time
- Flexible working
37.5 hours per week
Job ref
360-IB-11013-B
Department name
West Herts – General Staffing
Site
Cross Site
Town
Watford
Salary
£27,106 – £28,850 pa inc. HCA
Salary period
Yearly
Closing
06/05/2026 23:59
Job overview
This is role is primarily to support the Gynaecology Admissions Waiting List Coordinators to coordinate the booking of pre-assessment appointments, together with cancellations and re-books and to add waiting list information to the electronic patient system and manage the Gynaecology Admissions Email Inbox.
We are looking for highly motivated and enthusiastic, administrator to join our friendly team, within the Surgical Division.
We are a hard working friendly and flexible team; meeting ever changing demands and require someone of a similar nature. Candidate needs to be willing to work flexibly with regards to hours of work. Full time 37.5 hours. Flexible working days. Substantive Position.
****** IMPORTANT INFORMATION – PLEASE READ ******
Please note – we are unable to obtain a Certificate of Sponsorship (Work Permit) for this role.
Main duties of the job
Adding patients to waiting list on Cerner and providing breach date information to WLC team. Add external referrals to the system and onto the departmental spreadsheet and book POAs accordingly.
Manage the Gynaecology Admissions Inbox and action emails accordingly.
A good level of organisational skills and ability to deal logically with moderately complex issues is required.
Working for our organisation
With a new hospital planned for Watford, work underway to update theatres at St Albans City Hospital and plans for a neighbourhood healthcare centre in Hemel Hempstead, this is an exciting time to join us.
We are building on the success of our award-winning virtual hospital and re-imagining models of care, working closely with partners and making the most of advances in digital healthcare.
Staff wellbeing and development are a priority, as is the role of innovation in improving clinical care, outcomes and patient experience.
Our vision is Excellent patient care, together and our values are to be empowered, compassionate, professional and inclusive. They capture an important balance across what we must all do as individuals and to support others.
We offer a variety of flexible working options as we recognise the importance of a good work life balance. www.westhertshospitals.nhs.uk/flexibleworking
If you have a disability or long-term health condition and require support or guidance please contact [email protected]
If you are a Service Leaver, Veteran, Military Reserve, Cadet Force Adult Volunteer, or partner/spouse of those serving please tick “Member of the Armed Forces Community” on the application form.
We reserve the right to close this advert early due to the volume of applicants. Please apply as soon as possible to avoid disappointment.
If you do not hear back within 3 weeks of your application, please assume you have been unsuccessful on this occasion.
If you do not hear back within 3 weeks of your application, please assume you have been unsuccessful on this occasion.
Detailed job description and main responsibilities
The post holder will add patients to the waiting list and transcribe waiting list card information. They will add external referrals to the system and onto the departmental spreadsheet and book POAs accordingly. They will manage the Gynaecology Admissions Inbox and action emails accordingly.
Person specification
Education and qualifications
Essential criteria
- Good level of education (e.g GCSE Level or equivalent).
Desirable criteria
- Previous NHS experience, understanding of 18 weeks targets and booking of theatre list.
Knowledge
Essential criteria
- Knowledge of the NHS guidelines and systems, basic understanding of Cerner (PAS).
Desirable criteria
- Previous NHS experience, understanding of 18 weeks target, booking of theatre lists.
Experience
Essential criteria
- Experience of working in an office environment
- Basic computer competence with use of computer packages such as Outlook, Excel and MS word
- Ability to scan documents using IT equipment.
Desirable criteria
- Previous Clerical NHS experience
West Hertfordshire Teaching Hospitals NHS Trust provides acute healthcare services to a core catchment population of approximately half a million people living in west Hertfordshire and the surrounding area. The Trust also provides a range of more specialist services to a wider population, serving residents of North London, Bedfordshire, Buckinghamshire and East Hertfordshire.
As an employer of nearly 6,000 people the Trust is one of the biggest employers in the area and sees nearly a million patients each year.
Employer certification / accreditation badges
Application numbers
This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment.
- Job Description (PDF, 652.0KB)
Further details / informal visits contact
Name
Michaela Longman
Job title
Service Lead Admissions & POA
Email address
Telephone number
07899 668 023
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